Executive Assistant, Wisconsin

At Inland Companies and Colliers | Wisconsin, we are a people-first organization driven by integrity, collaboration, and a passion for continuous growth. As Executive Assistant to the CEO and executive team, you will play a key role in keeping priorities focused, operations running smoothly, and momentum moving forward. This is more than a traditional support role. It is a unique opportunity to contribute meaningfully in a fast-paced, high-impact environment. We are looking for someone who embodies our core values: a servant leader with a proactive mindset, strong emotional intelligence, and a deep commitment to helping others succeed.

Key Responsibilities:

Calendaring & Scheduling

Manage the CEO’s schedule, ensuring seamless coordination of meetings, travel, and engagements. 

Provide scheduling support for the executive team, anticipating conflicts and proactively adjusting meetings. 

Adapt quickly to shifting priorities while maintaining efficiency and organization. 

Administrative Support

Prepare key documents and executive correspondence with accuracy and discretion. 

Facilitate signature processes, document management, account access for members of the leadership team.

Track expenses, credit card reconciliations, and travel arrangements for members of the team.   

Drive operational efficiency by streamlining administrative processes. 

Client Relations & Engagement

Oversee event logistics, including client outings, dinners and special engagements. 

Curate meaningful vacation gifts and thank-you notes that enhance business relationships. 

Maintain and update business development pipeline records, ensuring timely follow-ups. 

Support executives in relationship management and outreach efforts for new and existing clients. 

Communication & Specialty Projects

Contribute to internal communication efforts by drafting company-wide messaging, executive announcements, and strategic updates that promote alignment and clarity across teams.

Prepare materials and coordinate logistics for EOS (Entrepreneurial Operating System) quarterly planning sessions, off-site meetings, and strategic discussions.

Assist with coordination and logistics for key company meetings, off-site sessions, and cross-departmental projects to maintain alignment and momentum.

Requirements

Experience: 3+ years of experience supporting leaders administratively.

Education: Associate or bachelor’s degree preferred.

Skills:

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote).

Exceptional written and verbal communication skills.

Strong organizational skills with the ability to prioritize and multitask.

High level of discretion and professionalism when handling sensitive information.

Ability to anticipate needs and proactively find solutions.

Preferred but not required:

Experience in a professional services environment

Training and Growth:
We provide ongoing professional development opportunities to ensure you have the tools to excel in your career.

Benefits

Colliers offers a comprehensive benefits package, including:

Three medical plan options

Dental and vision coverage

Flexible spending plan

Short-term and long-term disability coverage

401(k) participation starting with your first paycheck

Company-paid life insurance

Educational assistance

Generous Paid Time Off (PTO) and paid company holidays

In-office Fitness Center Access

At Colliers, we believe in exceptional service, collaboration, and integrity. Our core values guide us:

Better Together: Harnessing the power of collaboration for success.

Warrior Spirit: Tackling challenges with determination.

Empathy: Prioritizing emotional intelligence to foster trust.

If you are passionate and ready to contribute to a team that values excellence and innovation, we encourage you to apply and join our mission of delivering exceptional client service.