Legal Secretary - Litigation/Transcational, Irvine

Job Title

Litigation&Transactional Support Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcription Handle e-filings in state and federal courts and administrative agencies while ensuring compliance with court rules and filing proceduresSupport all stages of litigation matters from case initiation through trial preparation and resolution Assemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, recordings, and other legal proceedings Create, update, and maintain Tables of Contents (TOC) and Tables of Authorities (TOA)Ensure legal documents comply with firm formatting standards, filing requirements, and critical deadlines Maintain litigation files, case records, and legal documentation in accordance with firm procedures Utilize legal software, transcription equipment, and document management systems to efficiently manage workflow and documentationAdministrative&Operational Support Manage attorney calendars, scheduling appointments, meetings, hearings, and litigation deadlines Maintain master calendars and monitor critical case-related deadlines to ensure timely filings and appearances Coordinate travel arrangements for attorneys including airfare, hotels, transportation, and itinerariesPrepare and process new client and matter intake requests in accordance with firm policies and procedures Sort, review, print, and distribute incoming mail, correspondence, and emails to appropriate recipients Organize and prepare materials for meetings, presentations, and legal proceedings Assist with the preparation of marketing and business development materials including attorney biographies, pitch folders, and PowerPoint presentationsProvide backup and overflow support to attorneys and administrative staff as needed Additional Support Maintain confidentiality of sensitive firm, client, and personnel information Collaborate effectively with attorneys, clients, vendors, and staff in a professional and team-oriented manner Prioritize and manage multiple assignments and competing deadlines in a high-volume legal environmentDeliver exceptional administrative and client service support across the firm Perform additional duties and special projects as assigned to support business needs Qualifications High School Diploma or equivalent required Minimum of 5 years of litigation secretary experience in a law firm environmentStrong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements Excellent writing, editing, proofreading, and formatting skills Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Familiarity with document management systems such as iManage and Best Authority preferredStrong organizational and time management skills with the ability to support multiple attorneys simultaneously Excellent verbal, written, and interpersonal communication skills Ability to work independently while maintaining accuracy and attention to detail Professional demeanor with strong discretion and confidentiality standardsReliable attendance, punctuality, and flexibility to work overtime as needed Work Environment Fully onsite role in Irvine, CA with regular and reliable attendance required Fast-paced litigation and transactional legal support environment Collaborative and team-oriented workplace with frequent cross-functional interactionFrequent use of computers, transcription equipment, copiers, scanners, printers, and phone systems Prolonged periods of sitting with occasional standing, walking, bending, kneeling, and lifting office materials as needed Availability to work more than 40 hours per week when required Benefits Competitive salary and comprehensive benefits packageMedical, Dental, and Vision Insurance Retirement savings plan options Paid Time Off (PTO) Professional development and career growth opportunities Additional firm-sponsored benefits