Secretary V, Mobile

Secretary V - 003678

Position Number - 003678 Position Title - Secretary V - 003678 Division - Academic Affairs Department - 410600 - Physical Therapy Minimum Qualifications - High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Job Description Summary - The University of South Alabama's Physical Therapy department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions - Plans, initiates, and carries to completion secretarial, clerical and administrative tasks. Serves as recording secretary at council and committee meetings and prepares minutes in final form for distribution. Prepares correspondence, course materials, reports, brochures, and other documents using Microsoft Office and Adobe on a PC. Maintains department files, budget information, and databases. Serves as front office representative responsible for answering and transferring phone calls, greeting and routing all visitors/patients, and assisting students. Opens and distributes incoming mail and coordinates deliveries. Assist with travel reimbursement forms. Coordinates department event and space needs in the USA Event Management System. Manages inventory of equipment and supplies and places orders as needed. Prepares requisitions and purchase orders for the PT Department and Faculty Clinic using PAWS. Secures payments/orders utilizing the department Procurement Card. Coordinates payment of invoices and reconciles monthly purchase reports. Manages Year-End Budget to ensure compliance. Utilizes Banner Finance, DocRoute, and Student Record Systems to access and maintain departmental and student information. Manages class schedules, faculty files and assists with Faculty Searches. Coordinates with students on Spring graduation needs including state Certification of Education. Supervises student assistants to include assigning duties and checking work. Completes EPAFs (Personnel Action) for student workers. Ensures office coverage during normal business hours. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.Posting Information Number of Vacancies - 1 Job Open Date - 05/05/2026 Job Close Date Open Until Filled - Yes Working Days - Monday - Friday Working Hours - 8:00 a.m. - 5:00 p.m. Job Location - Main Campus Full-time or Part-Time - Full Time Regular or Temporary - Regular Required fields are indicated with an asterisk (*).* Are you at least 18 years of age? Yes No * Do you have a legal right to work in the United States? Yes No * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status? Yes No * What is the highest level of education you have completed?Less than High School High School Diploma or equivalent Associates Degree Bachelors Degree (or will obtain within 6 months) Masters Degree (or will obtain within 6 months) Terminal Degree (or will obtain within 6 months) * How many years of related experience do you have? Less than 1 year Between 1 - 3 yearsBetween 3 - 5 years Between 5 - 7 years More than 7 years * How did you hear about this position? USA website LinkedIn Zip Recruiter Indeed HigherEd Jobs Alabama Career Center / Alabama Works Facebook Word of mouth Other Required Documents Optional Documents Resume Cover Letter