Administrative & Support Jobs: Hybrid Executive Assistant …, Modesto

A successful engineering software company that has been in business for 4 years is looking for an Executive Assistant to the CEO. The firm has 15 employees. The person currently managing the duties will train the new EA. The role is hybrid - 1 day in office, 4 days remote.

About the Job:

Track, analyze, and report key business metrics, such as quarterly OKRs, customer support resolutions, and hourly billable quotas, to ensure alignment with company goals.

Vet and prioritize the CEOs emails

Prepare and edit correspondence, reports, and presentations

Facilitate seamless communication and coordination across teams to ensure efficient execution of projects and initiatives

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Maintain an ever-changing calendar

Coordinate meetings, create briefings or draft agendas prior to important meetings, and ensure follow-up actions are tracked. Schedule using Calendly assist with time planning and rescheduling

HR duties: manage end-to-end sourcing, recruiting and hiring processes for open job positions, coordinate onboarding

Plan and organize team events, webinars, and meetups (both virtual and in-person).

Help prepare legal documents and contracts

Be the point of contact with attorneys and sales personnel

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

Process expense reports

Limited off-hour availability

About You:

Minimum of 5 years of experience in a similar role, operations, project management (startup or SaaS experience is a plus).

BA/BS from a college or university a plus

Able to work without a lot of direction

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Salary, Equity Benefits (medical, dental, vision), 401k w/match

Hours: 8:00 AM-4:00 PM