Senior Executive Assistant, Palo Alto

BCforward is currently seeking a highly motivated Integration Senior Executive Assistant role in Palo Alto, CA - Onsite
Position Title:
Senior Executive Assistant
Location:
Palo Alto, CA - 1 day Hybrid
Anticipated Start Date: 1st
-June-****
Please note this is the target date and is subject to change.
BCforward will send official notice ahead of a confirmed start date.
Expected Duration:
6 Months contract with strong possibility of extension
Job Type:
[FULL TIME (>=40 HRS WEEKLY), [CONTRACT], [Onsite]
Pay Range:
$***** - $*****
Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Job Description:
We are seeking a highly experienced, proactive Executive Assistant to support the Senior Vice President (SVP) of PS Strategy based in Palo Alto.
This role serves as a trusted partner to the SVP enabling operational excellence, protecting and optimizing executive time, and ensuring seamless coordination across a global, matrixed organization.
The ideal candidate thrives in a fast-paced environment, exercises strong judgment and discretion, anticipates needs before they arise, and builds effective working relationships across the enterprise, including frequent coordination across multiple time zones.
Key Responsibilities:
Own and actively manage a complex, dynamic executive calendar across multiple time zones; prioritize competing requests, align scheduling to business-critical priorities, and optimize the SVPs time.
Coordinate domestic and international travel (air, hotel, ground transportation, itineraries, visas as needed) and manage real-time changes with a calm, solutions-first approach; ensure timely and accurate expense reconciliation.
Serve as a trusted gatekeeper and primary point of contact for the SVPtriaging and responding to communications, exercising discretion with confidential information, and representing the SVP with professionalism.
Prepare, review, and edit executive correspondence, reports, presentations, briefing materials, and other documents with accuracy, clarity, and an executive-ready standard.
Coordinate a high volume of complex meetings (virtual and in-person), leadership forums, and offsites; support agenda input and meeting logistics (rooms, virtual links, A/V, catering when needed), and schedule follow-up meetings as required.
Partner closely with the PS Strategy team, other Executive Assistants, and senior stakeholders to coordinate cross org priorities, align decision-making rhythms, and ensure smooth execution scheduling, logistics, and communications coordination.
Support the SVP and leadership team in managing the rhythm of business (ROB), including annual and quarterly planning calendars, leadership meeting cadences, key operating reviews, and follow-up actions.
Coordinate special projects and non-routine initiatives on behalf of the SVP or leadership team, tracking actions, deadlines, owners, and dependencies to drive timely completion.
Manage delegate access and administrative permissions (e.g., calendar access, Workday/HR systems access as applicable, and task delegation) to enable effective day-to-day operations.
Support hiring coordination in partnership with recruiters, hiring managers, and interview teams, including interview scheduling, candidate logistics, feedback coordination, and related administrative follow-through.
Coordinate onboarding and offboarding logistics for employees, vendors, and interns, including equipment, system access, distribution lists, org updates, workspace needs, and first-week readiness.
Leverage Microsoft 365 and internal tools (Outlook, Teams, SharePoint, PowerPoint, Excel; travel/expense systems) to streamline work, maintain information hygiene, and enable effective collaboration.
Support coordination of team events (e.g., volunteering, recognition) aligned with team priorities.
Handle core administrative operations including distribution lists and org charts/lists, creating purchase orders, and timely expense processing in compliance with company policy.
Required Qualifications
Typically 8 to 10+ years of progressive administrative experience, including senior/executive-level support in a complex, matrixed organization.
Demonstrated success managing complex calendars, travel, and meeting logistics in a fast-paced environment with competing priorities and frequent last-minute changes.
Experience working in a global environment and scheduling across multiple time zones; comfort coordinating with partners & stakeholders across regions
Familiarity with AI productivity tools
Benefits:
BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
About BCforward:
Founded in **** on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world.
Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforwards 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale.
Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years.
Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.
BCforward is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum.
As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information.
BCforward will only use this information to complete the recruitment process.
This posting is not an offer of employment.
All applicants applying for positions in the United States must be legally authorized to work in the United States.
The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position.
Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.