Executive Admin Assistant 3 (Office Manager / Project …, Mountain View

Executive Admin Assistant 3 (Office Manager / Project Coordinator)
We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team.
The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.
Position Summary
Key Responsibilities
Manage daily office operations including facilities, supplies, equipment, and vendor relationships
Maintain organized office systems and procedures to ensure operational efficiency
Oversee office budget and expense tracking
Coordinate with building management and service providers
Ensure office compliance with health, safety, and security protocols
Handle incoming communications, mail, and package distribution
Assist in new hire onboarding in regards to asset management, system/badge accesses, and work space allocation
Coordinate internal and external guest visits
Director Support
Provide high-level administrative support to directors and executive team
Manage executive calendars, schedule meetings, and coordinate travel arrangements/expense reports
Prepare meeting materials, presentations, and reports as needed
Handle confidential information with discretion and professionalism
Coordinate cross-departmental communications on behalf of leadership
Townhall & Event Coordination
Plan, organize, and execute quarterly/monthly townhall meetings and company-wide gatherings
Manage logistics including venue setup, AV equipment, catering, and attendance tracking
Prepare agendas and coordinate with presenters to ensure smooth event flow
Gather and compile questions from employees for Q&A sessions
Distribute follow-up communications and action items post-event
Required Qualifications
Bachelor's degree or equivalent combination of education and experience
2-5 years of experience in office management or administrative leadership role
Proven track record of managing office operations and supporting executives
Strong organizational and project management skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite
Ability to prioritize multiple tasks and adapt to changing priorities
Professional demeanor with strong interpersonal skills
Preferred Qualifications
Experience coordinating large-scale company events or meetings
Familiarity with office management software and collaboration tools
Budget management experience
Problem-solving mindset with ability to work independently
Personal Attributes
Detail-oriented with strong follow-through
Proactive and self-motivated
Diplomatic and able to work with diverse personalities
Flexible and adaptable to changing business needs
Team player with positive attitude
Education and Years of Experience:
Bachelor's degree or equivalent combination of education and experience
2-5 years of experience in office management or administrative leadership role
Top Skills: Office Operations & Organization
Managing daily office operations, systems, and procedures
Overseeing facilities, supplies, vendor relationships, and budgets
Maintaining operational efficiency and compliance protocols
Executive/Director Support
Providing high-level administrative support to leadership
Managing calendars, travel, expense reports, and confidential information
Coordinating cross-departmental communications on behalf of executives
Event Coordination & Project Management
Planning and executing townhalls and company-wide gatherings
Managing logistics (venue, AV, catering, attendance)
Coordinating presenters, agendas, and follow-up communications
A reasonable, good faith estimate of the minimum and maximum for this position is $*****-$***** Hourly on w2.
Harvey Nash is a national, full service talent management firm specializing in technology positions.
Our company was founded with a mission to serve as the talent partner of choice for the information technology industry.