Executive Administrative Assistant, Palo Alto

Executive Administrative Assistant (Bilingual Korean/English)
????
Location:
Mountain View, CA
????
Employment Type:
12-Month Contract
Position Summary
We are seeking a highly organized and detail-oriented
Executive Administrative Assistant / Operations Assistant
to support a fast-paced venture and innovation team within a global technology organization.
This role is ideal for candidates with
13 years of experience
or strong recent graduates with high-quality internships demonstrating administrative coordination, operations support, or data analysis exposure.
The ideal candidate is bilingual in
Korean and English
, highly adaptable, and comfortable working in a dynamic, cross-cultural environment.
Key Responsibilities
Executive & Operations Support
Provide administrative support to senior venture leadership, including:
Calendar management
Travel coordination
Expense management
Coordinate office operations, including supplies, snacks, and workspace organization
Support internal events, marketing initiatives, and team activities
Assist with social media coordination and communications
Translate routine internal communications and business documents between Korean and English
Venture Operations & Data Support
Support venture operations databases and maintain high-quality data records
Assist with data entry, reporting, and quality assurance using tools such as:
Affinity
Airtable
Excel / Google Sheets
Prepare reports, presentations, and supporting materials in both Korean and English
Help manage operational tracking related to finance, partnerships, and venture activities
Support data analysis and process improvement initiatives
Required Qualifications
Business-level fluency in
Korean and English
(spoken, written, and reading)
Bachelors degree or equivalent practical experience
13 years of professional experience in:
Administrative support
Operations coordination
Analytical or data-focused roles
OR strong internship experience for recent graduates
Strong organizational and multitasking abilities
Excellent communication and attention to detail
Proficiency with:
Excel / Google Sheets
Presentation development
Ability to work effectively in a fast-paced, cross-functional environment
Preferred Qualifications
Experience maintaining or analyzing large datasets
Familiarity with AI productivity tools and automation platforms
Exposure to venture operations, startups, or innovation ecosystems
Experience working with Korean multinational companies or global teams
Familiarity with Affinity, Airtable, or CRM/database platforms
Ideal Candidate Profile
Highly organized and proactive self-starter
Comfortable managing ambiguity and shifting priorities
Strong interest in startups, emerging technologies, and AI
Collaborative team player with strong reliability and follow-through
Able to work across multiple time zones and occasionally support after-hours coordination when needed
#ExecutiveAssistant #OperationsAssistant #BilingualJobs #KoreanEnglish #MountainViewJobs #AdministrativeSupport #VentureOperations #AI #TechJobs