Assistant Office Manager, New York

ASSISTANT OFFICE MANAGER Mid-Size Law Firm | Midtown Manhattan, NY Salary: Up to $115,000 | Hybrid - 3 Days In-OfficeABOUT THE OPPORTUNITYCF Legal Recruiting is working with a well-established mid-size law firm in Midtown Manhattan to place an experienced Assistant Office Manager.
This is a high-impact role for a polished, detail-oriented professional who thrives in a fast-paced legal environment.
The successful candidate will report directly to the Office Manager while also supporting Managing Partners with administrative reporting as needed.KEY RESPONSIBILITIESAssist the Office Manager and team with monthly billing, including posting client expenses in Timeslips and QuickBooks and preparing client bills submitted via LEDES ****Assist with accounts payable, accounts receivable, and collections, including bank deposits, general banking functions, and client trust fundsCommunicate clearly with vendors regarding invoices and maintain current knowledge of account statusProcess expense reimbursements accurately and in a timely mannerSupport the onboarding, training, and development of new employeesAssist with coordination of human resources and benefits administrationManage file and document management using FileVineQUALIFICATIONS3-5 years of law firm or professional services administration experience requiredProficiency in QuickBooks, Microsoft Outlook, Word, and ExcelExperience with Timeslips and/or other legal billing software strongly preferredExperience with FileVine or similar document management systems a plusHR or benefits administration experience a plusExcellent written and oral communication skills in English; accurate data-entry skills requiredStrong organizational skills with the ability to manage multiple projects simultaneouslyAbility to handle confidential information with a high level of discretionCalm under pressure with a positive, professional attitudeAbility to work independently and collaboratively with peers, associates, and partnersPOSITION DETAILSLocation: Midtown Manhattan, New York City Schedule: Hybrid - 3 days in-office per week Compensation: Up to $115,000, commensurate with experience