Executive Assistant, Secaucus

Job Title: Executive Assistant (Senior Leadership Support)
Location: Jersey City , NJ preferred (Hybrid)
Employment Type: Contract-to-Hire (CTH)
Role Overview
We are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive day-to-day operations.
This role goes beyond traditional administrative support and includes coordination, communication, project tracking, and analytics support.
The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining discretion and confidentiality.
Key Responsibilities
Provide high-level administrative support to senior executives, including:
Complex calendar management
Scheduling internal and external meetings
Coordinating travel and handling expense reporting
Prepare and manage communications, presentations, reports, and meeting materials
Take and distribute meeting notes, track action items, and follow up on deliverables
Coordinate large-scale meetings and events (e.g., town halls, leadership meetings) including logistics, agendas, and execution
Act as a liaison between executives, internal teams, and external stakeholders
Maintain strong relationships across departments to ensure seamless coordination
Support special projects and operational initiatives as needed
Assist with reporting and basic analytics, using Excel and other tools
Ensure alignment with risk, compliance, and internal control processes
Required Qualifications
Experience supporting senior leadership or C-suite executives
Strong proficiency in Microsoft Office:
Excel (reporting, tracking)
PowerPoint (presentations)
Word (documentation)
Excellent communication skills (written and verbal)
Strong organizational and time management skills
Ability to multitask and prioritize in a fast-paced environment
High level of attention to detail and accuracy
Ability to handle confidential information with discretion
Comfortable working across global and virtual teams