Executive Assistant, North Bergen

Executive Assistant to Host of a Top 50 Podcast in the US
Hybrid Hoboken, NJ (Studio-Based + Remote Flexibility)
Compensation: $6,000/month ***** Contractor)
Type: Full-Time (Contract)
Reports To: Host / Founder
About the Opportunity
We are partnering with the host of a
Top 50 Podcast in the US
, a rapidly growing media platform featuring conversations with world-class guests across business, performance, health, and culture.
This is a unique opportunity to step in as the
first Executive Assistant hire
, working directly alongside the Founder and helping build the operational backbone of a high-growth podcast and media brand.
This role requires a high level of ownership, responsiveness, and flexibility including being on-call and adaptable to changing weekly demands.
The Role
You will act as the
right hand to the Host
, owning day-to-day execution across scheduling, guest coordination, content operations, and business support.
This is a high-trust, high-responsibility role where you are expected to take initiative, stay organized under pressure, and ensure nothing falls through the cracks.
Key Responsibilities
Executive & Calendar Management
Own and manage Julians calendar ensuring all priorities, meetings, and recordings are executed seamlessly
Act as a gatekeeper and operator making sure everything that needs to get done, gets done
Take calls on behalf of Julian when needed
Guest Coordination & Experience
Serve as the
main point of contact
for all podcast guests (pre, during, and post interview)
Coordinate guest scheduling, confirmations, and follow-ups
Manage travel logistics including flights and hotels for guests
Handle guest outreach and booking in coordination with internal team members
Podcast & Content Operations
Coordinate with the lead editor on content posting, metadata, and distribution
Manage social media posting workflows (Instagram strongly preferred)
Ensure content timelines and deliverables are executed consistently
Business & Operational Support
Handle all email communication (inbound and outbound)
Support payroll and general business management tasks
Manage advertiser pipeline (vetting and organizing inbound opportunities)
Handle PR-related tasks as they arise
Execute business-related purchases on behalf of the Founder
Team Coordination
Work closely and communicate daily with internal team members
Collaborate across content, operations, and production
On-Call & Lifestyle Support
Be available on-call via phone, email, or text as needed
Maintain flexibility weekly schedule and demands may shift
Be ready to be physically present at the Hoboken studio when required
Miscellaneous Execution
Handle ad hoc tasks quickly and efficiently
Operate with urgency and strong attention to detail across all responsibilities
What Were Looking For
Experience as an Executive Assistant, Operations Coordinator, or similar role
Strong proficiency across
Google Workspace (Docs, Sheets, Calendar, etc.)
Highly organized with exceptional attention to detail
Strong communication skills and high emotional intelligence (EQ)
Ability to manage multiple priorities in a fast-paced environment
Social media savvy, especially with Instagram
Self-starter with a proactive, solution-oriented mindset
Comfortable operating in a
non-corporate, creative environment
Ideal Candidate Traits
Extremely trustworthy and reliable
Highly responsive and adaptable
Strong sense of ownership and accountability
Comfortable working closely with a founder in a dynamic setting
Motivated, hungry, and excited to grow with the role over time
Logistics & Expectations
Must live
in or very close to Hoboken, NJ
Hybrid role with regular in-studio presence required
On-call availability is expected responsiveness is critical
Schedule may vary week-to-week based on production and priorities
This is the
first hire in this role
, with opportunity to grow into a larger position over time