Administrative Assistant 1, Teaneck

Overview
Seeking a detail-oriented and organized professional to support training operations, logistics, and classroom coordination across multiple learning programs.
This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach in a fast-paced environment.
Key Responsibilities
Coordinate communications with trainees and stakeholders
Schedule training sessions, send invitations, and manage LMS registrations
Prepare and distribute training reports and performance data
Compile data to support training improvements and reporting
Ensure all training materials are prepared, printed, and available for sessions
Set up training rooms and ensure all required technology is operational
Manage catering logistics for training sessions
Maintain accurate training records, including attendance tracking
Support program evaluation collection and analysis
Manage training sample inventory and ensure facility readiness
Assist with overall training center operations and additional administrative tasks as needed
Required Qualifications
12 years of relevant experience in operations, coordination, or administrative support
High school diploma or equivalent (associate or bachelors degree preferred)
Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word
Key Skills & Competencies
Strong attention to detail and organizational skills
Ability to work with urgency and manage multiple priorities
Excellent written and verbal communication skills
Customer-service mindset with the ability to interact professionally across all levels
Proactive, solution-oriented, and adaptable in ambiguous environments
Strong problem-solving and time management skills
Ability to work independently while collaborating effectively with cross-functional teams