Executive Assistant, West New York

Position Overview
We are seeking a highly professional, organized, and proactive Executive Assistant to directly support our COO in daily operations, strategic coordination, communication, and high-level administrative functions.
This role requires exceptional attention to detail, discretion, urgency, and the ability to operate in a fast-paced environment while managing sensitive information and multiple priorities simultaneously.
The ideal candidate is dependable, resourceful, highly organized, and capable of acting as an extension of executive leadership to help maintain efficiency, structure, and execution across the company.
Responsibilities
Manage executive calendars, meetings, appointments, and travel arrangements
Coordinate internal and external meetings, conference calls, and presentations
Handle executive communications including emails, calls, and correspondence
Prepare reports, presentations, documents, and meeting materials
Track projects, deadlines, action items, and company priorities
Communicate and coordinate with customers, vendors, partners, and internal departments
Assist in organizing company initiatives, events, and executive schedules
Maintain confidential business information with professionalism and discretion
Support leadership with operational, administrative, and strategic tasks
Help improve organization, efficiency, and communication throughout the company
Take meeting notes and ensure follow-through on key initiatives and responsibilities
Assist with office management and executive-level administrative support as needed
Qualifications
Strong organizational, communication, and multitasking skills
Excellent written and verbal communication abilities
High attention to detail and professionalism
Ability to work independently and maintain confidentiality
Strong proficiency in Microsoft Office, Outlook, Teams, and Apple devices
Ability to prioritize tasks and operate with urgency in a fast-paced environment
Previous Executive Assistant, Administrative, or Operations experience preferred
Preferred Traits
Highly dependable and proactive
Strong problem-solving ability
Professional and polished demeanor
Strong sense of urgency and accountability
Negotiation skills
Adaptable and capable of handling high-pressure situations
Excellent follow-through and time management skills
Growth Opportunity
This position offers long-term growth opportunities into Operations Management, Executive Operations, Administrative Leadership, or other senior leadership support roles as the company continues to expand.