Assistant Office Manager, West New York

ASSISTANT OFFICE MANAGER
Mid-Size Law Firm | Midtown Manhattan, NY Salary: Up to $115,000 | Hybrid 3 Days In-Office
ABOUT THE OPPORTUNITY
CF Legal Recruiting is working with a well-established mid-size law firm in Midtown Manhattan to place an experienced Assistant Office Manager.
This is a high-impact role for a polished, detail-oriented professional who thrives in a fast-paced legal environment.
The successful candidate will report directly to the Office Manager while also supporting Managing Partners with administrative reporting as needed.
KEY RESPONSIBILITIES
Assist the Office Manager and team with monthly billing, including posting client expenses in Timeslips and QuickBooks and preparing client bills submitted via LEDES ****
Assist with accounts payable, accounts receivable, and collections, including bank deposits, general banking functions, and client trust funds
Communicate clearly with vendors regarding invoices and maintain current knowledge of account status
Process expense reimbursements accurately and in a timely manner
Support the onboarding, training, and development of new employees
Assist with coordination of human resources and benefits administration
Manage file and document management using FileVine
QUALIFICATIONS
35 years of law firm or professional services administration experience required
Proficiency in QuickBooks, Microsoft Outlook, Word, and Excel
Experience with Timeslips and/or other legal billing software strongly preferred
Experience with FileVine or similar document management systems a plus
HR or benefits administration experience a plus
Excellent written and oral communication skills in English; accurate data-entry skills required
Strong organizational skills with the ability to manage multiple projects simultaneously
Ability to handle confidential information with a high level of discretion
Calm under pressure with a positive, professional attitude
Ability to work independently and collaboratively with peers, associates, and partners
POSITION DETAILS
Location: Midtown Manhattan, New York City Schedule: Hybrid 3 days in-office per week Compensation: Up to $115,000, commensurate with experience