Volunteer Coordinator, Odessa

Job Description

Job Description

Volunteer Coordinator CASA of the Permian Basin

________________________________________ Position Summary The Volunteer Coordinator is responsible for recruiting, training, and supporting CASA volunteers who advocate for children in foster care. This position plays a critical role in expanding the organization’s reach by building a strong pipeline of qualified volunteers and ensuring they are equipped, supported, and retained throughout their service. The Coordinator serves as a key connection between the community and CASA’s mission, helping increase awareness and impact across the Permian Basin.

________________________________________ Key Responsibilities Volunteer Recruitment&Community Outreach• Develop and implement strategic recruitment efforts aligned with agency goals and Texas CASA standards • Coordinate and conduct community presentations, outreach events, and informational sessions across the service area • Build and maintain relationships with community partners, includingcivic groups, schools, faith-based organizations, and local businesses• Promote volunteer opportunities and training through social media, community events, and media outreach • Track and evaluate outreach activities to assess effectiveness and inform future strategies • Maintain timely and accurate entry of prospective volunteer data in Optima and ensure consistent follow-up

________________________________________ Volunteer Support&Supervision• Guide prospective volunteers through the application, screening, and training process • Provide ongoing coaching, guidance, and support to assigned volunteers throughout the life of their cases • Ensure volunteers understand their roles, responsibilities, and CASA policies and standards• Serve as a liaison between volunteers and key stakeholders, including courts, DFPS, and partner agencies • Conduct regular check-ins and case debriefings to support volunteer effectiveness and retention • Foster a positive and supportive volunteer experience that promotes long-term engagement

________________________________________ Case Management Support• Match and assign volunteers to cases in collaboration with the Program Director • Review, co-sign, and ensure timely submission of court reports in accordance with agency policy • Support volunteers in case preparation, documentation, and court appearances as needed• Maintain accurate and up-to-date case and volunteer records in Optima • Assist in ensuring compliance with National CASA and Texas CASA standards

________________________________________ Community Relations&Awareness• Represent CASA professionally at community events, meetings, and partner engagements • Assist with the development and distribution of outreach and awareness materials

• Support media engagement efforts, including press releases, event promotion, and public awareness campaigns • Help strengthen CASA’s visibility and reputation within the community

________________________________________ Program Operations• Assist with tracking volunteer and case data for internal reporting and grant requirements • Participating in staff meetings, training, and professional development opportunities • Maintain compliance with agency policies and all applicable CASA standards• Support overall program operations and perform other duties as assigned

________________________________________ Qualifications• Bachelor’s degree preferred; relevant experience may be considered in lieu of degree • Experience in nonprofit work, volunteer management, or child welfare preferred • Strong communication, public speaking, and relationship-building skills• Highly organized with the ability to manage multiple priorities and deadlines • Self-motivated and able to work both independently and collaboratively • Proficiency with data systems; Optima experience a plus

________________________________________ Core Goals&Expectations• Increase the number of qualified CASA volunteers through consistent recruitment efforts • Strengthen volunteer retention through ongoing support and engagement • Ensure timely, accurate, and compliant case documentation and reporting • Maintain an active and visible presence in the community to support CASA’s mission