Logistics Coordinator, El Reno

Key Responsibilities
Transportation Planning, Execution & Stakeholder Support
Serve as the primary point of contact for field service and manufacturing teams for all freight-related requests
Plan, build, and optimize shipments within the TMS, selecting the most effective mode (private fleet, LTL, or external carrier partners)
Consolidate shipments and execute load tenders through TMS integrations (EDI/API/email)
Maintain accurate shipment data, routing guides, and carrier selections
Fleet & Carrier Coordination
Dispatch and monitor private fleet operations, ensuring alignment with driver availability, HOS, and equipment readiness
Execute LTL tenders using contracted rates and TMS rate shopping tools
Coordinate capacity with asset-based and non-asset carrier partners when internal resources are insufficient
Manage carrier quotes, load awards, and shipment tracking within the TMS
Monitor carrier performance for service reliability and cost effectiveness
Shipment Visibility & Exception Management
Track shipments in real time using TMS visibility tools
Identify and resolve service failures, delays, and missed pickups
Manage delivery appointments, status updates, and issue communication with stakeholders
Cost Control, Insurance & Audit
Optimize mode and routing decisions to control freight spend
Minimize accessorial charges through proactive planning
Evaluate and arrange additional shipment insurance on a per-load basis based on value or risk
Support freight audit processes by validating invoices against TMS records and resolving discrepancies
Claims Management (Freight & Small Package)
Manage claims for loss, damage, or shortage across LTL, truckload, and carrier partner shipments
Administer small package (parcel) claims, including filing, documentation, tracking, and resolution
Maintain accurate claim documentation using TMS data, PODs, and supporting materials
Compliance & Documentation
Ensure all shipping documents (BOLs, PODs, rate confirmations) are accurate and stored in the TMS
Maintain compliance with DOT, FMCSA, and company policies
Reporting & Continuous Improvement
Generate regular and ad hoc reports from the TMS (on-time performance, cost, utilization, performance)
Prepare and distribute end-of-month reporting summarizing transportation performance, cost trends, service metrics, and key issues
Identify trends and recommend process improvements
Support TMS data integrity and system optimization
Required Qualifications
High school diploma or equivalent (Bachelor's degree preferred)
2+ years of experience in transportation, logistics, or dispatch
Proficiency in Microsoft Excel and logistics technology platforms
Preferred Qualifications
Hands-on experience with a Transportation Management System (TMS)
Experience dispatching a private fleet using a TMS
Familiarity with EDI/API integrations and automated tendering
Knowledge of DOT regulations and Hours-of-Service (HOS)
Experience with freight audit and claims management
Strong understanding of LTL shipping, carrier selection, and freight classification (NMFC)
Key Skills & Competencies
Strong systems and data accuracy focus
Analytical decision-making