Administrative Assistant, Hopkins

Administrative Assistant

The administrative assistant provides administrative support to the Lower School directors, administrators, faculty, staff and parent volunteers. Blake is particularly interested in candidates who will enrich the diversity of identity, lived experience and thinking that makes our community strong and empowers students to engage productively with those who are different from them. Blake offers highly competitive salary and benefits packages, as well as significant support for local and national professional development opportunities.Essential Functions and Responsibilities

Administrative/Office Support Primary calendar manager for Upper Elementary (UE), includes processing and coordinating all Lower School event details Maintain UE director's calendar and assist with scheduling appointments for the UE director and assistant director as needed Schedule meeting spaces and order refreshments as neededMaintain office equipment Assist administrators with upcoming events (admissions, parent luncheons, student gatherings, etc.) Support the Effective Teaching Initiative (ETI) through scheduling, documenting, communicating and tracking all steps of the process for UE faculty Create a welcoming, safe and respectful office environmentHandle sensitive issues with empathy and confidentiality Sort, distribute and manage UE mail and deliveries Provide back-up and support for office manager in dealing with students, parents and phone calls Provide additional clerical support to administrators as needed Support daily dismissal process for UECoordinate logistics and communication for all faculty hires in UE Budgets Manage, track and reconcile campus/divisional budgets Produce individual monthly budget reports for ELC and UE directors and faculty Manage, track and code monthly employee credit card purchases for reimbursements in DivvyManage, track and coordinate use of title and state funds Purchasing Create and process purchase orders Research product pricing and quality from various vendors and create the approved supply ordering lists Make purchasing decisions, work with vendors, order supplies and maintain the storeroom and copy roomsOrder classroom supplies and resource materials for faculty and administrators Progress Reports Oversee bi-annual progress report process for all Lower School; merge input for production of specialist reports, proofread and format reports Minimum Qualifications

Required: Three years administrative assistant experience or equivalent Ability and desire to interact with Lower School children Knowledge of Microsoft Word, Excel, FileMaker Pro, Google Docs, Google Mail and various other computer software Excellent organizational skills Ability to be flexible, handle interruptions, multitask and set priorities to complete work in a timely mannerAbility to work independently as well as a team player Strong written and oral communication skills Strong interpersonal skills; ability to relate well to colleagues, students, parents and visitors Strong proofreading skills Preferred: Current certification in CPR, first aid and AED use 2-year or 4-year college degreeDisclaimer: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.