Executive Assistant III, Oxnard

Executive Assistant II

This Executive Assistant II role provides high-level administrative support to the Sr. Vice President of Product, Marketing,&Training, while also serving as the primary office manager responsible for maintaining a well-organized, efficient, and welcoming workplace. This includes overseeing daily operations, coordinating facility needs, managing supplies, and ensuring the Oxnard office runs smoothly. This position also plays a key role in event coordination, supporting internal and external meetings, trainings, and company gatherings to ensure seamless execution.This position will be based in Oxnard, CA and serve our Oxnard location. Responsibilities

Executive support

Provide administrative assistance such as writing and editing e-mails, drafting memos, and preparing communications on the behalf of the executive. Calendar management

Managing the executive's calendar, scheduling appointments, prioritizing the most sensitive matters, coordination internal meetings, and ensuring the executive is fully prepared for all commitments. Office culture support

Support internal culture-building activities such as employee celebrations, recognition moments, and small scale office events. Event coordination

Coordinate all logistical aspects of meetings, trainings, and company events, including scheduling event timelines, reserving spaces, managing RSVPs, arranging A/V needs, coordinating vendors, and ensuring all planning milestones are met. Recordkeeping

Maintaining comprehensive and accurate records. Confidentiality

Maintain conscious and confidential behaviors in all operational processes and procedures Process improvement

Identify opportunities to streamline administrative processes, improve office workflows, and enhance operational efficiency. Correspondence handling

Prepare correspondence, respond to inquiries, and route communications to the proper departments or managers. Meeting documentation

Take notes and action items for follow-up. Light accounting

Performing minor accounting duties and support Accounts Payable to process and track payments. Meeting coordination

Organizing meetings, schedule rooms, send reminders, and arrange catering when needed. Technology coordination

Partner with IT to coordinate equipment needs, troubleshoot basic issues, and ensure meeting rooms and shared spaces are properly equipped. Professional communication

Answering phone calls politely and professionally. Visitor management

Welcoming visitors, determine the purpose of their visit, and direct them to the appropriate department. Reporting

Create, edit, and generate reports and agendas. Travel logistics

Assist with travel arrangements for leadership and event-related travel, including booking transportation, accommodations, and preparing itineraries. Expense management

Manage and reconcile expense reports. General Support - Perform additional duties as assigned to support leadership and the overall operations. Travel support

Travel to offsite events as needed. Qualifications

Associate degree, certificate or equivalent from a 2-year college / technical school 5+ years of experience in an Executive Assistant role Proficiency with Microsoft Office software including Outlook, Teams, Excel, PowerPoint, and Word Required Knowledge, Skills,&Abilities: Ability to anticipate business needs and priorities Highly organized with exceptional attention to detail Ability to effectively write business correspondence and work procedures for both internal and external distribution Strong business writing and communication skills Ability to handle confidential information appropriatelyExcellent time management and scheduling abilities Demonstrated ability to work with all levels of internal management, staff members, and external partners Must be self-directed and able to work independently Strong critical-thinking and decision-making skills Demonstrate proficiency in: Ethics / IntegrityAccountability Adaptability Flexibility Dependability Teamwork Interpersonal Skills Positive Attitude Communication High Attention to Detail Prioritization As a leader at Rheem, how you achieve results is as important as the results you achieve. While Leading Self, you will be expected to demonstrate the following competencies and behaviors:Adapting Business Understanding Collaborating Communicating Effectively Continuously Improving Customer-Orientation Developing Self Focusing on Results Influencing Managing Relationships Managing Work Problem Solving&Decision Making Equivalent combination of education, experience, and skills may supplement above minimum job requirements. The pay scale of this role in California is $63,936 - 95,904. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance and internal equity, among other qualifying criteria.Job Info

Job Identification 4020 Job Category Administration Degree Level High School Graduate/GED Job Schedule Full time Job Shift Day Travel Up to 10% Worker Category Onsite