Executive Administrator - Technology And Data, Oyster Bay

Executive Administrator - Technology and Data
Job Category: Corporate Administrator Support Requisition Number: EXECU******
Posted: April 10, ****
Full-Time
Bethpage, NY *****, USA
Description
It Starts With Our Employees
FourLeaf's ultimate goal is to provide the best-in-class member and employee experience, and it all begins with two things: hiring incredible people and giving them a great place to work.
What You'll Do
Provides high-level administrative support to the Chief Information Officer (CIO) and the areas that report into the CIO including their direct and indirect reports.
This position regularly handles confidential and sensitive information and plays an important role in ensuring the proper functioning of the overall administration of the credit union.
Provides research for priority projects, Confidentiality, tact, and integrity are essential in this role.
Exceptional work ethics and organizational skills are essential.
Core Contributions
Provides direct support to the CIO, maintaining a one-on-one working relationship.
Understands business priorities, provides complex calendar management (Outlook), prepares for internal and external meetings, delivers operational excellence, and proactively anticipates and supports the needs of the Senior Leader.
Aligns with C-Suite Leader on weekly priorities.
Understands and helps to execute our people and business priorities and processes.
Exercises discretion in managing the confidential and sensitive nature of communications associated with senior executives' and managers' activities.
Execute with a high level of confidentiality, integrity, political acumen and discretion, high attention to details.
Reacts with appropriate urgency to requests/situations that require a quick turnaround and takes effective action without having to know the whole picture.
Exercises moderate level of autonomy in troubleshooting issues as they arise.
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.
Responsible for maintaining budget, reporting and expenses for all technology and data cost centers and reconcile.
Resolve any problems that arise in the budget or are out of budget.
Manage expenses and travel arrangements which includes processing system approvals promptly and handling expenses including corporate credit card invoices and reimbursements.
The ability to manage special projects while supporting the Chief Information Officer's strategic priorities, including performing research and/or collecting data and reports from colleagues and consolidating for review and recommendations.
Approaches the coordination and scheduling of meetings strategically, ensuring requests have a clearly defined purpose and time zone sensitivities considered.
Coordinate agendas and materials for meetings as needed.
Demonstrated ability to think strategically and prioritize leaders' calendar based on rapidly shifting priorities.
Strong calendar management skills, including coordination of complex executive meetings across multiple time zones.
Skilled problem-solver and organizational excellence.
Resolve overlapping commitments and protect time for shifting priorities.
Event organization and coordination of team on and off-sites and team building activities including logistics.
Foster strong relationships and trust with Senior Leadership, Executive Assistants, Business Operations, and key business partners across the organization.
Team player with strong collaboration skills.
Communicate clearly, succinctly, and effectively.
Assets You Will Bring
Associate's degree or higher in Administration/Business, Management, Technology required.
4-6 years experience supporting senior executives or leadership teams in an administrative or executive assistant capacity.
Senior level executive administrative support experience strongly preferred.
Computer Skills: Highly Proficient in Microsoft Office (Excel, PowerPoint, Word, Teams, Outlook).
Advanced calendar and executive schedule management.
Strategic thinking and prioritization.
Confidentiality and executive discretion.
Strong communication and interpersonal skills.
Problem-solving and decision-making abilities.
Project coordination and operational support.
Event planning and logistics management.
Ability to manage multiple priorities in a fast-paced environment.
The estimated salary range is $***** to $***** per hour.
( FourLeaf Federal Credit Union offers a comprehensive benefits package, including medical, dental, and vision coverage; life and disability insurance; voluntary benefit programs; a 401(k) plan with employer match; reimbursement and wellness programs; and an annual performance-based bonus.
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What Sets Us Apart?
In addition to our comprehensive benefits, we invest in employee connection and well-being through:
Competitive 401(k)
Tuition and fitness reimbursement programs
Flexible work options
Volunteer opportunities
Executive "Water Cooler Chats"
Clubs, sports, and social events
Food truck days
and more!
Who is FourLeaf?
FourLeaf Federal Credit Union (FourLeaf) has been committed to the financial well-being of our members for over 80 years.
Through our full range of competitive savings and loan products, you can trust us in every step of your financial journey.
From applying for a credit card to closing on your mortgage to opening your child's first savings account, FourLeaf is here to help you reach your financial goals.
We are proud to be an award-winning place to work!
Some of our recent recognitions include Certified Great Place to Work *********, America's Greatest Midsize Workplaces ****, Quantum Workplace Employee Voice Award ****, and Fortune's Best Workplaces in Financial Services & Insurance ****.
As a credit union, our vision is to enrich the lives of our members, employees, and communities.
Since ****, we have been an integral community partner through our charitable giving and community development programs in New York and beyond.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.