Accounts Payable Clerk, Palm Desert

Job Description

Job Description We are looking for an Accounts Payable Clerk to join a non-profit organization in Palm Desert, California and provide dependable support across day-to-day invoice and payment activities. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable handling a steady flow of accounts payable work with accuracy. The person in this role will help ensure financial records are complete, documentation is properly maintained, and payment-related tasks are completed in alignment with established procedures.

Responsibilities:• Manage a high volume of incoming invoices and enter them accurately within required timelines. • Examine billing documents and related backup materials to confirm approvals, coding, and completeness before processing. • Reconcile invoices against purchase orders, receipts, and other supporting records to verify payment readiness.• Investigate payment or documentation issues and coordinate with vendors or internal teams to resolve discrepancies. • Maintain orderly accounts payable files and records so documentation can be retrieved easily and remains audit-ready. • Support payment operations through data entry, invoice status tracking, and preparation assistance for check runs.• Apply departmental policies and documentation standards consistently throughout the accounts payable process.• At least 2 years of experience in accounts payable or a related accounting support position. • Working knowledge of invoice review, account coding, and payment processing procedures.• Strong attention to detail with the ability to identify missing information or inconsistencies in supporting documents. • Proficiency with Microsoft Office, particularly Excel, for tracking and organizing financial information. • Experience with accounts payable tools or accounting platforms, including QuickBooks Online, is preferred.• Solid organizational and communication skills to manage priorities and follow up effectively with vendors and internal staff. • Prior experience in a public sector, municipal, or similarly regulated environment is an advantage.