Executive Assistant, Westlake

Executive Assistant

Goosehead Insurance has been disrupting the insurance industry by giving clients the power of choice, utilizing a smarter marketing approach, and delivering world class service. This is all powered by our focus on hiring and retaining extraordinary people. Our clients trust us with their most valuable possessions so, we're more than just a bit selective when it comes to hiring new team members.Job Summary At Goosehead, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to leadership. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.Principal Duties and Responsibilities Manage professional and personal scheduling of senior executives, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executivesManage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as data reporting, email monitoring, spreadsheet creation, presentation development, follow up tracking, and maintenance of filing system and contacts databaseMaintain professionalism and strict confidentiality with all materials Organize team communications, meeting coordination, and plan events, both internal and off-site Experience and Education Bachelor's degree required Experience a plus Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. Required Skills and Abilities Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis.Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of senior executives by maintaining effective relationships with interested parties.Ability to think outside of the box with a sense of urgency. To learn more about our job opportunities, apply here. We look forward to speaking with you!