Administrative Assistant, Oberlin

Administrative Assistant
Express Seed Company - Oberlin, OH *****
Position Overview
The Administrative Assistant is a friendly, self-motivated, detail-oriented, critical thinker who enjoys working under many facets of responsibility, exercises good judgment in a variety of situations, has strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Job Duties
Greet visitors, screen incoming telephone calls, take and deliver accurate messages
Maintain the appearance and cleanliness of the front desk, lobby, and conference rooms
Maintains, organizes, and orders supplies for company use
Maintain facility relationships with vendors, including cleaners, building superintendents, and vending
Office duties include emailing, scanning, copying, filing, etc.
Maintain professional and responsive communication with internal staff
Schedule, coordinate, set up, and break down routine and complex meetings, lunches, and coffee
Provide advanced support reporting directly to the Marketing Operations Manager
Assist in planning monthly employee engagement activities
Assist in the planning and coordination of travel, tradeshows, and other events, including but not limited to reserving travel, staging, packing, and loading and unloading tradeshow materials in the warehouse
Handle confidential information pertaining, but not limited to, licensing and supplier agreements
Coordinate new Sales Representative training
Manage expense reports, including reviewing, approving, and processing
Assign and set up all new customer accounts, as well as daily ongoing maintenance of existing accounts
Update and maintain the Sales Representative Directory
Provide occasional support to other management team members, sales representatives, and office staff
All other duties as assigned
Qualifications and Education Requirements
High school diploma or GED or relevant experience
3+ years of training or experience in customer service or administrative duties
Certified Administrative Professional certification a plus
Proficient in multiple technical competencies relevant to the job (Microsoft Office, Excel, Word, Adobe)
Ability to work independently, take initiative, and problem-solve under pressure
Strong time management skills with the ability to handle multiple projects and meet multiple deadlines
Must have excellent verbal and written communication skills
Able to interact with people of all levels in a confident, professional manner
Physical Environment & Requirements
Climate-controlled office environment
Continuously requires vision, hearing, twisting, and talking
Frequently requires sitting, standing, fine dexterity, and handling
Occasionally requires walking, lifting (up to 30lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
Rarely requires climbing