Executive Assistant To Vice President, Pasadena

Our client, a construction and infrastructure company, is looking for an experienced Executive Assistant to join their team!
This role supports a senior executive and functions as a true thought partner to the leadership team.
In this role, you will provide an anticipatory and high level of administrative and project support to senior leadership.
We are looking for someone to be a strategic partner, leveraging your knowledge to creatively get things done, find answers, and improve existing workflows.
The company is in a growth mode and is looking to hire someone incredibly bright, business minded and proactive.
What youll do:
Serve as a trusted advisor to the executive, providing insights and recommendations
Attend meetings, taking detailed notes to accurately brief the executive
Liaise with internal departments
Create presentations
Create organizational charts, and departmental flowcharts to support workforce planning and operational clarity.
Create process maps and workflow documentation for HR operations and cross-functional initiatives.
Analyze models and workforce allocation data to support budgeting, hiring strategies, and resource planning initiatives.
Analyze and organize data in Excel for strategic decision-making
Handle light personal assistant tasks as needed
What youll need:
Strong proficiency in Excel, including basic formulas and data analysis
Proficiency in MS Office, Google Calendar, Zoom, ChatGPT
Exceptional attention to detail, research, and writing skills
Experience with human resources a plus
Relevant industry experience is a plus
Bachelors degree
3+ years of experience
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
California applicants, please view our Privacy Notice here: /.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate.
Candidates with references are always preferred by our clients.
Now is the most important time to stand out from the crowd.
We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.