Bilingual Admin Assistant / Ap-Ar Support, Pasadena

Job Description Job Description Job Title: Bilingual Administrative Assistant / AP-AR Support
Pay: $20 – $24 per hour
Schedule: 8AM – 5PM Monday – Friday
We are seeking a detail-oriented and dependable Bilingual Administrative Assistant to support daily office operations in a fast-paced industrial environment.
This role combines administrative responsibilities with basic Accounts Payable and Accounts Receivable support , requiring strong organizational skills, accuracy, and the ability to communicate effectively in both English and Spanish.
KEY RESPONSIBILITIES
Administrative Support
Provide day-to-day administrative support to office staff and management
Answer phones, respond to emails, and assist customers and vendors professionally in both English and Spanish
Manage incoming and outgoing mail, packages, and deliveries
Maintain organized filing systems, records, and documentation
Prepare reports, spreadsheets, and correspondence using Microsoft Office (Excel, Word, Outlook)
AP/AR Support
Assist with invoicing, billing, and payment tracking
Support Accounts Payable processes including vendor communication and follow-ups
Assist with Accounts Receivable collections and customer account inquiries
Enter and maintain financial data in accounting systems (QuickBooks or similar preferred)
Reconcile basic discrepancies and escalate issues as needed
Additional Duties
Support scheduling, purchasing, and service-related documentation
Coordinate with internal departments to ensure smooth workflow
Maintain confidentiality of financial and company information
Assist with general office coordination and special projects as assigned
Qualifications
High school diploma or equivalent required
2+ years of administrative or office support experience preferred
Bilingual in English and Spanish (verbal and written) required
Basic understanding of Accounts Payable and Accounts Receivable processes
Proficient in Microsoft Office (especially Excel)
Experience with QuickBooks or similar accounting software preferred
Strong attention to detail, organization, and time management skills
Ability to multitask and work efficiently in a fast-paced environment
Professional demeanor with reliable attendance and strong communication skills
Work Environment
Office-based role within an industrial service setting
Frequent interaction with customers, vendors, and internal teams
Fast-paced environment supporting operations across multiple service divisions
Company Overview
This established industrial service provider has been serving the Greater Houston area for over 40 years.
With multiple specialized divisions, the company is a leader in delivering air solutions including air compressors, blowers, vacuum pumps, and custom-engineered systems.
The team supports a wide range of industries and applications, providing reliable equipment and service solutions to meet customer needs.
Company Description ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent.
We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades.
Our team focuses on matching candidates' skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process.
We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.
Company Description ProSource Staffing is a professional staffing agency dedicated to connecting qualified candidates with companies in need of reliable talent.
We specialize in providing temporary, temp-to-hire, and direct-hire staffing solutions across a variety of industries, including industrial, office, and skilled trades.
Our team focuses on matching candidates' skills and career goals with the right opportunities, while supporting both clients and employees throughout the hiring process.
We pride ourselves on professionalism, personalized service, and building long-term relationships with the people and companies we serve.