Executive Assistant (On-Site), Pasadena

Job Description

Job Description

The Executive Assistant (On-Site) plays a crucial role in supporting senior executives by managing schedules, coordinating communications, and ensuring efficient daily operations. This position requires strong organizational skills, discretion, and the ability to multitask in a fast-paced environment while being physically present at the company location.

Responsibilities Manage and maintain executive calendars, including scheduling meetings and appointments Coordinate travel arrangements and itineraries for executives Prepare and edit correspondence, communications, presentations, and other documents Serve as a liaison between executives and internal/external stakeholdersOrganize and prioritize incoming requests, emails, and phone calls Assist with event planning and on-site meeting logistics Maintain confidentiality of sensitive information and documents Support special projects and administrative tasks as assigned