Accounts Payable Analyst, Deer Park

Job Description Job Description Accounts Payable Specialist / AP Analyst
Contract to hire role
Remote on Fridays
Position Summary
We are seeking a detail-oriented and adaptable Accounts Payable professional to support full-cycle AP operations in a fast-paced environment.
This role will be responsible for high-volume invoice processing, vendor management, reconciliations, month-end close support, and process improvement initiatives.
The ideal candidate is highly organized, audit-focused, technically proficient, and capable of serving as a dependable partner to the AP Manager while collaborating cross-functionally with Procurement, Accounting, Finance, and Operations teams.
Key Responsibilities
Accounts Payable Operations
Perform full-cycle Accounts Payable processing including invoice entry, coding, approvals, vendor maintenance, payment processing, and check runs.
Process high-volume invoices accurately and within established deadlines and payment terms.
Manage vendor relationships and respond to inquiries regarding invoice status, payment discrepancies, and account reconciliations.
Prepare and maintain vendor records including W-9 collection, **** processing, and compliance documentation.
Review and reconcile corporate card transactions and employee expense reports.
Support ACH, wire, and check payment processing activities.
Month-End Close & Reconciliations
Assist with month-end close activities including invoice accruals, expense accruals, and AP reconciliations.
Prepare supporting documentation and schedules for audits and management reporting.
Ensure proper backup documentation is maintained for all financial transactions and journal entries.
Reconcile AP aging and resolve outstanding discrepancies timely.
Discrepancy Resolution & Cross-Functional Support
Investigate and resolve purchase order, invoice, and receipt discrepancies.
Partner with Procurement, Receiving, Operations, and vendors to resolve matching issues and payment delays.
Escalate unresolved discrepancies appropriately while maintaining professional vendor communication.
Provide backup support for other accounting and AP team functions as needed.
Process Improvement & Systems
Identify opportunities to improve AP workflows, accuracy, efficiency, and internal controls.
Support implementation and optimization of ERP systems, OCR/invoice automation tools, and electronic workflows.
Maintain organized electronic records and ensure compliance with company policies and audit standards.
Participate in special projects and continuous improvement initiatives.
Qualifications
Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
3+ years of Accounts Payable experience with full-cycle AP responsibilities.
Experience in high-volume invoice processing environments.
Strong understanding of AP processes, accruals, reconciliations, and vendor management.
Experience processing ****s and managing vendor compliance documentation.
Ability to multitask, prioritize urgent requests, and adapt in fast-paced environments.
Strong analytical, organizational, and problem-solving skills.
Excellent communication and customer service abilities.
Systems & Technical Skills
Experience with one or more of the following preferred:
ERP Systems: SAP, Oracle, NetSuite, Microsoft Dynamics, JD Edwards, PeopleSoft, Workday, Sage, or similar
OCR / AP Automation Tools: Kofax, Concur, OpenText, Basware, Tipalti, Coupa, Ariba, or similar
Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and reconciliations
Experience with electronic invoice workflow and document management systems
Preferred Attributes
Strong attention to detail with a focus on accuracy and compliance.
Ability to work independently while supporting broader team objectives.
Proactive mindset with willingness to take ownership of issues through resolution.
Flexible and adaptable team player capable of handling shifting priorities and urgent requests.
Demonstrated ability to improve processes and contribute to operational efficiency.
Company Description High energy, always something to learn, growing!!
Company Description High energy, always something to learn, growing!!