Office Assistant, Clifton

Office Operations Manager
Highly organized and proactive, with a strong focus on maintaining an efficient, clean, and well-stocked workplace.
Experienced in overseeing daily office operations, managing supply inventory, and ensuring a productive and welcoming environment for employees and visitors.
Key Responsibilities:
Serve as the first point of contact for visitors, guests, and deliveries in a professional manner
Order and maintain office supplies, ensuring stock levels are consistently replenished
Keeping track of orders and receipts for company purchases
Manage kitchen inventory and cleaning supplies
Keep office space tidy, organized, and presentable at all times
Ensure kitchen and common areas remain clean, stocked, and functional throughout the day
Coordinate with vendors for office services, deliveries and maintenance
Handle mail distribution, shipping, and receiving
Manage UPS account along with package deliveries to the post office
Support administrative ad hoc tasks for executives
Ensuring new hire workspace is available and ready for first day.
Ensure compliance with office policies and safety standards
Organize staff meals, lunches, and catering arrangements from set up to clean up.
Assist in planning and coordinating office events, celebrations, and special occasions
Ensure all conference rooms are neatly prepared
Office communications and TV signage
Requirements:
Strong organizational and multitasking skills
Attention to detail and cleanliness
Excellent communication and vendor coordination skills
Proactive problem-solving and time management
Proficiency in Microsoft Office (Word, Excel, Outlook)
Willing and able to commute to Clifton NJ
Schedule:
Onsite
Monday Friday
9:00 AM 2:00 PM
Flexibility as needed