Executive Assistant, Finance, Nutley

Job Title

Strategic Executive Partnership Serve as a strategic thought partner to the Global Corporate Controller, enabling focus on the highest-priority business, reporting, and compliance initiatives through forward-looking planning and sequencing. Maintain deep awareness of the global finance calendar, including close cycles, SEC reporting timelines, audits, and major finance initiatives.Act with autonomy and discretion on behalf of the Global Corporate Controller, exercising judgment in communications, prioritization, and issue escalation. Identify risks, dependencies, and timing conflicts across Finance, proactively flagging and helping resolve issues before they impact deliverables.Advanced Calendar, Workflow&Information Management Own complex, global calendar management with a strategic lens, balancing recurring financial cadence (monthly close, quarterly reporting) with long-range planning activities. Proactively prepare the Global Corporate Controller for meetings by ensuring agendas, materials, financial context, and decision points are clear and aligned.Establish and maintain systems to track milestones, deliverables, approvals, and executive communications across the global controllership organization. Coordinate logistics for key finance reviews, leadership meetings, audit sessions, and Board or Audit Committee-related activities as needed. Communication, Materials&Executive Readiness Prepare, edit, and elevate executive-level materials including presentations, briefing documents, finance updates, and internal communications. Synthesize information from Accounting, Finance Operations, Internal Audit, and external advisors to support executive decision-making and readiness.Ensure clarity, accuracy, and professionalism in all materials, reflecting the standards of a public company finance organization. Represent the Global Corporate Controller with credibility and professionalism to senior leaders and critical stakeholders. Business Operations&Financial Oversight Support Manage travel, expenses, and invoices with exceptional accuracy, compliance, and fiscal discipline. Track spending trends, flag anomalies, and partner with Finance Operations as needed. Liaise closely with Finance leadership, HR, Legal, and Operations teams to ensure smooth execution of administrative and operational processes.Identify opportunities to streamline workflows, improve efficiency, and enhance executive effectiveness within Finance. Leadership, Culture&Team Enablement Serve as a cultural steward within the Finance organization, supporting engagement initiatives, leadership meetings, and team offsites. Collaborate with other Finance and Corporate Executive Assistants to ensure continuity and coverage. Coordinate onboarding and integration for new finance leaders and senior hires within the controllership organization.Special Projects&Problem Solving Lead and support special projects related to finance transformation, organizational change, and cross-functional initiatives. Navigate ambiguity with confidence, assess broader implications, and propose practical solutions to non-routine challenges. Anticipate patterns and themes across Finance operations and proactively recommend improvements.