Office Manager, Paterson

Office Manager
Location: College Achieve Paterson Charter School/Paterson Organization: College Achieve Public Schools
About College Achieve Public Schools: College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success.
Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world.
We believe in high expectations, a supportive environment, and providing every teacher with the tools to succeed.
Position Overview
We are seeking a dynamic and passionate 12-month Office Manager to join our team.
Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.
Key Responsibilities
Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students' events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
Assists visitors to the office, including students, parents, substitute teachers, and others.
Answers telephone calls and provides information and assistance to callers.
Distributes incoming mail appropriately; sends outgoing mail.
Schedules appointments with students, parents and teaching staff or others as requested.
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.
Knowledge, Skills, Abilities
Ability to describe problems and work orally or in writing to the supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Organizational and time management skills.
Knowledge of office management procedures.
Experience with PowerSchool
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Ability to work outdoors during outdoor student activities.
Required Qualifications
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to: Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping is preferred.
Bachelor's degree preferred.
Compensation & Benefits
Competitive salary range: $40,000 - $55,000, commensurate with experience Comprehensive benefits package, including: Health, dental, and vision insurance Life insurance NJ State Pension Plan Flexible spending account (FSA) Extended time off for the Thanksgiving and winter breaks
Desired Skills & Attributes
Strong communication and collaboration skills
Passion for educational equity and high academic standards
Commitment to continuous professional growth
Ability to build strong relationships with students and families
Flexibility and a solutions-oriented mindset