Administrative Assistant, Philadelphia

Haines & Kibblehouse, Inc.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

Great Benefits offered!

Location: US-PA-Philadelphia
Job ID: 2022-1752
Category: Administrative/Clerical
Job Type: Regular Full-Time

Overview

Haines & Kibblehouse, Inc. is seeking an Administrative Professional to support bid, proposal, and ongoing project activity in our office in The Navy Yard, Philadelphia, PA. The ideal candidate is energetic, detail oriented, great with people, and has a background supporting detailed business activity in heavy civil construction, road construction, or other heavy industry.

Why work for Haines & Kibblehouse, Inc.?

• Competitive salary commensurate with experience
• 100% Company-paid Health Benefits
• 401(k) Savings and Investment Plan
• Tuition reimbursement programs available to qualifying employees for approved programs
• Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more

Responsibilities

Essential Duties and Responsibilities

• Performs all work according to OSHA and H&K Safety policies
• Types and completes bids, correspondence, subcontracts, memos, forms, all Penn DOT paperwork, and any WIP or other documents requested by the home office.
• Prepares billing and sub's payments on Penn DOT jobs, makes accounts receivable calls, and receives/confirms receipt of payment.
• Assists Estimating Department with plans/specs copying, phone calls, force accounts, and plan pickups, and prepares new job files, material quotes, bid bonds, and payment bonds.
• Prepares fuel use and township taxes.
• Job Cost data entry and analyzation.
• Archiving daily records
• Other duties as assigned

Qualifications

Required Skills, Education, and Experience

• One-year certificate from a college or technical school or three months of related experience and/or training

• Equivalent combinations of experience and/or training may be considered
• Strong verbal and written communication skills
• Detail oriented
• Intermediate Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
• Knowledge of or basic skills in Lotus 1-2-3, ARC Serve, HCSS, and Rexon
• Ability to fit test & utilize appropriate PPE as needed
• Ability to meet physical requirements (movement, lifting, as relevant to job)

Preferred Skills, Education, and Experience

• OSHA or other relevant safety certifications
• Notary Public
• Six months of related experience and/or training
• Experience in heavy civil construction, road construction, or other heavy industry

Physical Demands

• Regularly required to sit
• Frequently required to stand, walk, reach with hands and arms
• Occasionally required to use hands to finger, handle, feel, and stoop, kneel, crouch, or crawl
• Regularly required to talk or hear
• Occasionally lift and/or move up to 25 pounds
• Close vision abilities required

Work Environment

• Noise level is usually moderate
• Hours regularly exceed 40 per week
• Frequently work under time constraints

Established in 1968 as the H&K Group, Inc.'s first heavy civil construction division, Haines & Kibblehouse, Inc. (H&K, Inc.) remains our flagship contractor. Strategically located at The Navy Yard in Philadelphia, PA to better serve the heavy civil construction, infrastructure and demolition needs of the city and the surrounding NJ and DE metropolitan areas, H&K, Inc. is dedicated to remaining an industry leader in our business sector.

Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction and supervisory support that they need to develop and grow within our company. We acknowledge that H&K's strength and success is directly related to our employees and the talents, dedication and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

100% Company-Paid Health Benefits!

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