Administrative Assistant, Lincoln Heights

Job Description

Job Description We are looking for an Administrative Assistant to support daily business and ministry operations for a church office. This contract opportunity is ideal for someone who is highly organized, detail-oriented, and comfortable managing a mix of administrative, financial, and communication-related tasks. The person in this role will help maintain accurate records, coordinate office activities, and provide dependable support to staff, members, and guests.

Responsibilities:• Enter weekly donation and deposit information with a high level of accuracy and maintain organized financial records. • Process approved invoices and requisitions for budgeted expenses while supporting routine accounts-related activities. • Order office, equipment, and educational materials and track inventory to help ensure supplies remain available.• Maintain and update membership and contribution records, including changes to contact information and status updates. • Provide day-to-day administrative support by answering inquiries, coordinating schedules, greeting visitors, and assisting with office correspondence. • Arrange travel logistics such as flights and hotel reservations for staff, members, and visiting guests.• Support communication efforts by helping manage announcements, bulletins, programs, social media updates, database content, and website-related information. • Prepare contribution statements, required tax documentation, certificates, resolutions, mailing lists, and other reports as needed. •Assist with incoming and outgoing mail, special events, ministry projects, and additional office duties assigned by leadership.• Experience in administrative support, office coordination, or a similar clerical role.• Ability to manage calendars, respond professionally to inquiries, and handle multiple priorities efficiently. • Strong data entry skills with close attention to detail and accuracy in recordkeeping. • Proficiency with Apple devices, including iMac, MacBook Pro, and MacBook Air. • Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Publisher or similar publishing software.• Familiarity with social media content support and updating digital communication channels. • Comfortable handling confidential financial and member information with discretion and professionalism.