Office Manager/Bookkeeper, Allison Park

Office Manager / Bookkeeper Pittsburgh, PA 15217 $55,000-$65,000

Our client, a small, tight-knit and creative organization in the Pittsburgh area, is seeking a highly organized

Office Manager / Bookkeeper

to take ownership of day-to-day accounting and administrative operations. This is a hands-on role in a fast-paced, collaborative environment where everyone wears multiple hats. The ideal candidate is detail-oriented, process-driven, and comfortable bringing structure to evolving systems.

About the Company

Small local organization with a collaborative, team-oriented culture

Friendly, supportive environment with a“roll-up-your-sleeves” mentality

Fast-paced setting where multitasking is key

Mission-driven with a mix of programming, retail, and community engagement

This role offers a private office space

Office Manager/Bookkeeper Key Responsibilities

The Office Manager/Bookkeeper will manage day-to-day accounting operations

Handle high-volume

Accounts Payable&Accounts Receivable

(small transactions)

Perform heavy data entry and account reconciliations

Process payroll through Paychex (time submission only)

The Office Manager/Bookkeeper will maintain and organize financial records; assist in transitioning paper processes to digital

Work within QuickBooks Online for all accounting functions

Manage transactions across multiple platforms (Square, Stripe, etc.)

Support grant tracking and nonprofit fund accounting activities

The Office Manager/Bookkeeper will assist with class enrollment and payment portal oversight

Partner with a remote leadership team member on operational needs

What They’re Looking For In a Office Manager/Bookkeeper

High-level

Office Manager

mindset with strong accounting exposure

Experience with AP/AR, payroll, and reconciliations

Ability to handle administrative and light HR-related tasks

Highly organized, detail-oriented, and process-driven

Comfortable working with manual processes and improving efficiencies

Able to operate independently with limited oversight

Strong ability to manage multiple systems and workflows simultaneously

Qualifications

Experience with

QuickBooks Online

required

Experience with

Paychex

or similar payroll systems preferred

Comfortable with high-volume transactional environments

Nonprofit experience is a plus, but not required

Bonus Experience

Exposure to process improvement, automation, or system optimization

Experience digitizing and organizing manual workflows

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