Subcontracts Federal Administrator, Deerfield Beach

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Subcontracts Federal Administrator

Location: Deerfield Beach, FL – 5 Days in the office

Salary: OPEN

Job Description:

Execute the procurement of materials, equipment, supplies and services of a highly-specialized and complex nature based on program-specific requirements and specifications. Develops RFPs and subcontracts in accordance with specifications, requirements, work statements, and terms and conditions with support from engineering and program management team. Lead activities on assigned programs required for the sourcing of complex programs for material, software, and services. Prepares/reviews proposals, develops evaluation criteria, negotiates subcontract provisions, selects or recommends subcontractors, writes subcontract packages for review, prepares awards and administers resulting subcontracts. Negotiates additions, deletions, or modifications to subcontracts and resolves invoice issues. Responsible for Supplier Relations, Contract Negotiations, Procurement Compliance and Cost/Price Analysis.

This person must demonstrate experience with the FAR, DFARS, and applicable federal laws and regulations. The ideal candidate should have measurable experience with the "Truthful Cost or Pricing Data Act” (formerly the Truth in Negotiations Act "TINA”). A successful candidate must be able to be an effective communicator internally and externally, build mutually beneficial relationships, willing to advance their knowledge of procurement compliance, and proactively adopt best practices and support new initiatives, including Zero Defect initiatives with suppliers.

Responsibilities:

Prepare and issue RFI's or RFQs (requests for quotes) to suppliers, follow-up to assure understanding.

Review quotes, analyze results and determine negotiation plans / strategies as well as addressing any exceptions to flow downs, specifications, quality notes or terms and conditions requirements.

Formally document purchase orders including details of summary of award; source justification; price analysis methodology; negotiation strategy and risk assessment.

Perform routine post-award management activities including PO acknowledgement, delivery status, expedites, risk mitigation.

Support occasional program travel needs (10%)

Support and lead communication meetings between suppliers and internal customers

The administration of complex, small and large-scale purchase orders and contracts

Insure proper FAR and DFARS flow-down requirements are compliant in subcontracts.

Ensure all terms (SOWs, Ts & Cs, groundrules and assumptions) of proposals are incorporated into subsequent contracts.

Integrate with other internal and external functional personnel to resolve contract matters of varying complexity and financial magnitude.

Review commercial and government contract terms and conditions and advise technical, finance, and program stakeholders.

Assist in the preparation of a variety of agreements to include: bailment, teaming, and non-disclosure agreements.

Identify contract scope changes, document such changes, and assist in the effective negotiations of the ensuing contractual modifications.

Perform beginning to end supplier contract management activities, including providing sound advice on contract risk.

Review bids and proposals to ensure they meet company policy, customer, and legal requirements.

Administer contracts and related agreements and guide other contracts professionals, where applicable.

Contribute expertise to contract strategy meetings to identify issues and customer.

Monitor programs and proactively identify and resolve problems related to contract.

Foster and maintain a sound and reliable relationship with counterparts in internal and external customer.

Qualifications

Excellent verbal and written communication

Excellent time management/organizational skills

Ability to find win-win solutions; a 'make it happen' attitude

Proficient use of MS Office tools (Excel, PowerPoint, Outlook, Word)

Experience using MRP or ERP systems to create and execute purchase orders

Knowledge of Federal Acquisition Regulations (FAR and DFAR) policies and procedures

Ability to Travel

Minimum of 2 years of FAR/DFAR.

This position requires access to technology, materials, software or hardware that is controlled by US export laws. In order to be eligible for this position, you must be a "US Person” under US export laws (or eligible for approval under a U.S. Government export license).

Experience in the aerospace and defense industry.

Demonstrated ability to achieve positive results through influence, negotiation and change management.

Preferred Education, Experience, & Skills

Willingness and desire for continuous improvement

Generosity of thought and knowledge

Four plus years' plus experience in operations, supply chain, negotiations, price analysis, or contract management.

Experience reviewing and negotiating Terms & Conditions

Bachelor's Degree and 5 years work experience or equivalent experience or Associates Degree and 8 years work experience or equivalent experience or 15+ years work experience or equivalent experience.

Industry recognized certification (CSSP, CSCA, CPCM, CFCM, CSCM, etc)

Experience with US Export Control Laws (e.g. ITAR, EAR)

INDH