Accounts Payable Clerk, New York

Job Description:

Pay Range: $21hr - $23hr

Essential Duties:

Process payable transactions and perform related functions as needed including.

Setup of new contracts and contract vendors in Great Plains.

Process disbursements.

Resolve invoice discrepancies with originating department and/or vendor.

Review contract invoices for compliance with contract terms (including allowable expenses, retainage, and required documentation), internal approval requirements, and g/I designation.

Reconcile daily processing activity to core reports, including but not limited to Payables Aging Report and Contract Status Report.

Identify inconsistencies and work with Finance team to resolve.

Submit documentation electronically to internal tracking system for financial system and reporting matters.

Work with team to ensure tracking system is accurately maintained on a timely basis.

Maintain month-end reconciliations for PARIS reporting and Prompt Pay.

Develop and maintain complex spreadsheets to facilitate financial reporting activities.

Prepare complex Excel schedules to assist in transactions, budget, and performance analysis.

Establish and maintain vendor profiles and EFT vendor process; research vendor and invoice questions to resolve discrepancies.

Monitor ongoing payments to vendors with respect to 1099 accumulators; assist in the issuance of year-end 1099- MISCs.

Prepare documentation to support and/or explain processing issues.

Assist in compliance with data filings requirements.

Serve as a backup for other Finance staff and perform related duties as directed.

Perform other duties as assigned.

Please note that the employees would work on holidays only by request of the employer and would only be paid straight pay.

Employees work overtime only at the request of the employer and get paid at an overtime xx.

Accounts Payable.

Ensure that all transactions are well documented.

Processing Invoices, Maintaining Records, Vendor Payments, Data Entry and Financial Reporting.

Reconciling the company's bank statements .

Excellent understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP).

Experience with accounting software.

Ability to work independently.

Analyze financial information and summarize financial status.

Assisting with annual audit preparations.

Cash/Banking.

Purchasing.

PCard Reconciliation/Approval.

Reports.

Transportation.

Mailroom.