Administrative Assistant, Raleigh

Job Description Administrative Assistant Location: Raleigh, NC Schedule: Onsite, Full-Time Salary Range: $19-$21 per hour Position Overview: Our client is seeking a proactive, detail-oriented Administrative Assistant to help support daily agency operations. This role requires strong organizational skills, excellent communication, and significant experience coordinating both domestic and international travel. Key Responsibilities: Administrative Support Manage Outlook calendars for portfolio team, schedule meetings, and coordinate logistics Draft and proofread correspondence and documents Maintain records and files within the Backstop CRM system Assist with invoice processes; reconcile accounts and verify records Ensure accurate documentation and timely task completion Utilize Microsoft Outlook, Word, Excel, PowerPoint, and web-based databases Travel Coordination Book domestic and international travel (air, hotel, ground transportation) Build complex international travel itineraries Troubleshoot travel issues and recommend solutions Promote cultural and security awareness when traveling outside of countries of origin Prepare Budget Division Authorizations (BDAs) and reimbursement forms Ensure compliance with all travel policies and procedures Required Skills&Abilities: Strong office management and organizational skills Excellent written and verbal communication Ability to prioritize work and operate independently Strong customer service orientation; effective with diverse groups Knowledge of international travel requirements (visas, passports, immunizations) Qualifications: 3–5 years of administrative experience Minimum 2 years coordinating heavy international business travel (Sabre or Concur experience a plus) Strong geography and international destination knowledge preferred Completion of HS Diploma or equivalent 4 years administrative experience or associate degree 2 years’ experience or equivalent combination of education and experience