Project Coordinator (Pharmaceutical Industry), Ramapo

Project Coordinator (Pharmaceutical Industry)

Pay: $30 - 35

Duration: 3 Months (potential to extend)

100% Onsite - Pearl River, NY 

Position Summary:

We are seeking a highly organized, technically proficient, and proactive Technical Executive Assistant to support the Site Head of a fast-paced manufacturing facility. This role is ideal for someone who thrives in operational environments and can seamlessly blend administrative excellence with technical execution.

Key Responsibilities:

· Meeting & Calendar Management

· Plan, schedule, and coordinate internal and external meetings.

· Prepare agendas, take minutes, and track follow-ups.

· Anticipate scheduling conflicts and proactively resolve them.

· Communication & Reporting

· Draft clear, concise, and professional communications for site-wide distribution.

· Prepare executive summaries, dashboards, and weekly updates.

· Maintain confidentiality and accuracy in all correspondence.

· Action Tracking & Follow-Up

· Maintain a live action tracker for site initiatives, audits, and daily operations.

· Ensure timely follow-up and closure of key deliverables.

· Presentation & Documentation Support

· Create visually compelling PowerPoint presentations for leadership reviews, KPIs, and project updates.

· Assist in preparing technical documentation and training materials.

· Operational & Technical Support

· Analyze production or performance data and generate insights.

· Support automation of repetitive tasks using Excel, macros, or digital tools.

· Collaborate with cross-functional teams to streamline workflows.

Qualifications:

· Bachelor's degree in Engineering, Business Administration, or related field.

· 3+ years of experience in a manufacturing or industrial environment.

· Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).

· Experience with tools like SAP, Power BI, or project management platforms is a plus.

· Excellent written and verbal communication skills.

· High attention to detail, discretion, and a proactive mindset.

What Success Looks Like:

· The Site Head's time is optimized for strategic decision-making.

· Meetings are well-structured, actions are tracked and closed.

· Communications are timely, professional, and aligned with site goals.

Presentations and reports are impactful and data-driven