Legal Administrator, Virginia

Job Description

· Tysons Corner, VA (job based at HQ)

· Full-time

We are seeking a proactive and highly organized Legal Administrator to provide responsive administrative support to our General Counsel as well as manage the Legal department’s law firm e-billing management system and provide broader teamwide support as needed. This multifaceted role supports a dynamic and global department that collaborates closely with other teams to drive the company’s Bitcoin and software business strategies. The successful candidate thrives in an environment that can be fast-paced at times and manages sensitive information with appropriate discretion.

We are seeking a proactive and highly organized Legal Administrator to provide responsive administrative support to our General Counsel as well as manage the Legal department’s law firm e-billing management system and provide broader teamwide support as needed. This multifaceted role supports a dynamic and global department that collaborates closely with other teams to drive the company’s Bitcoin and software business strategies. The successful candidate thrives in an environment that can be fast-paced at times and manages sensitive information with appropriate discretion.

Responsibilities (representative, but not limited to):

Administrative Support:

· Provide dedicated administrative support to the General Counsel, including managing scheduling needs, logistics, travel arrangements, correspondence, expense reports, etc.

· Assist in the preparation and organization of documents, reports, presentations, and special projects for the General Counsel and the Legal department

· Coordinate team activities, meetings, and events, including selecting and engaging external vendors, and arranging conference rooms, catering, and audio/video services as needed

Operational Support:

· Administer the department’s invoice management system for law firms (e-billing), ensuring timely processing of invoices, identification and resolution of billing discrepancies, and process streamlining

· Serve as primary administrator for company’s Board of Directors portal, scheduling meetings, uploading materials, organizing content and liaising with Directors

Communication and Coordination:

· Build and maintain effective relationships across departments, including with executives, to ensure smooth communication and operational efficiency

· Facilitate interactions between internal stakeholders and external parties

· Meet and greet visitors

 

Required Experience and Skills:

· College degree preferred

· 2+ years in legal support, legal operations, or administrative roles

· Strong organizational and communication skills

· Experience managing calendars, travel and expenses

· Proficient in Microsoft Office applications; familiarity with billing or similar systems a plus

· Ability to manage multiple priorities and maintain confidentiality

· Proactive, self-starter; anticipates needs and acts accordingly to reduce burden