Spa Coordinator, Vienna

Spa Coordinator

Kalologie is redefining how aesthetic and wellness services are delivered, integrated inside premium host brands including Club Studio and MGM Resorts. Our locations are built into high-traffic, high-income environments, creating consistent client flow. We are seeking a Spa Coordinator to support daily clinic operations and deliver a seamless, elevated client experience within a structured, fast-paced environment.Why Kalologie

Built-in Traffic: Access to a highly engaged membership base Growth Platform: Opportunity to develop within a rapidly expanding longevity and aesthetics brand Operational Excellence: Established systems and processes that support consistency and efficiency Premium Environment: Work within a luxury fitness and wellness ecosystemTeam-Oriented Culture: Collaborate with clinical and leadership teams to drive overall clinic success What You'll Do

Deliver a high-quality, welcoming client experience from arrival through checkout Manage appointment scheduling, rescheduling, and client communications across phone, text, and digital platforms Support clinic flow by coordinating provider schedules and optimizing daily bookings Process transactions accurately and efficientlyEducate clients on services, memberships, and offerings to support overall clinic performance Maintain a clean, organized, and professional front-of-house environment Assist with opening and closing procedures and general administrative tasks Support local outreach efforts and in-clinic events as neededCollaborate with the team to ensure smooth day-to-day operations and client satisfaction What We're Looking For

Prior experience in customer service, hospitality, or a spa/wellness setting preferred Strong communication and interpersonal skills with a client-first mindset Ability to multitask and stay organized in a fast-paced environment Detail-oriented with a high level of accuracy and accountability Positive, team-oriented attitude with the ability to take initiativeComfortable discussing services and guiding clients through booking and purchasing decisions Ability to effectively support client flow and scheduling across both our Arlington and Tysons locations. Availability to work evenings and weekends This Role Is Ideal For

Individuals who: Enjoy working in a client-facing, service-driven environment Take pride in creating a polished, seamless client experience Thrive in structured settings with clear processes and expectations Interested in growing within the wellness, aesthetics, or longevity space Kalologie offers a competitive compensation structure, along with consistent clinic scheduling and generous service discounts. As a rapidly expanding longevity and medical aesthetics brand, we are continuously advancing our approach through new techniques and innovative products. Compensation is determined based on experience, skill set, and overall contribution to clinic performance.