Specialist, Design, Texas

Job Description

The Design Specialist is responsible for keeping all design related information on Lucernex current and supporting the Design Team in coordination of all project related tasks. While ensuring timely flow of communication between the Development Team, architects and vendors alike. This role supports the Design Team in developing presentation materials required for leadership meetings by collecting accurate information from the Design Managers while partnering closely with the overall Development function. The Design Department Coordinator supports the Design leadership Team in certain administrative tasks such as organizing meetings and assisting with preparing various meeting materials. Additionally, this role will ensure timely follow up to drive outgoing communication throughout the department. This role is based in our Plano, Restaurant Support Office.

Your Impact and Responsibilities:

Coordinates receipt of all design requests, processing them to the appropriate Crewmember, and follows up to drive resolution while ensuring timely communication of results

Maintains Site Sketch requests logs and track deliverables

Receives, maintains, logs and tracks all incoming design requests (took from the above paragraph)

Alerts and communicates with the appropriate Crewmember on critical milestones and upcoming due dates

Reviews all proposals and invoices for accuracy prior to sending for approvals

Collaborates with the Design managers to update Lucernex (Project Management Software) to ensure appropriate prototypes, color schemes, design schedule, and project assignments are documented

Maintains and manages purchase orders, bid packages, change orders, and reports in Lucernex

Responsible for training and supporting new vendors with proposals, invoices and data entries in Lucernex

Assists the Design Team in developing presentations, spreadsheets and assembling DCM packs for reviews

Assists in managing new vendors by ensuring all design related questions are answered and thoroughly communicated

Supports Team in any administrative assignments such as expense reporting, travel and meeting coordination as required