Program Assistant - Event Services (Internal Posting Only), Moses Lake

Event Services Program Assistant
You must be a current employee of Big Bend Community College in order to apply for this position as this is an Internal Position Opening only.
Big Bend Community College (BBCC), a rural college serving vibrant, culturally rich communities in the Columbia Basin of Central Washington invites applications for a Event Services Program Assistant (INTERNAL) in the college's ATECs Conference Center Conference Department.
Under general supervision, provides operational and administrative support to the Event Services Department.
Assists with the preparation and execution of campus, community, and third-party events, by performing assigned tasks, providing customer service, and helping ensure event details and spaces are ready and maintained.
BBCC's organizational strength is captured in our small but mighty spirit.
A small college taking on BIG things to enact BIG change to lift our students and employees.
We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.
Vision
: To become our communities' first choice to dream, learn, and succeed.
Mission
Serve as a Bridge
Stand as a Leader
Support for Success
Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.
Guiding Principles
Honor our Role as a Hispanic-Serving Institution
Advocate for Equity, Inclusion, & Diversity
Embrace our Workplace Norms
Innovate Proactively
Model Integrity
Educate All
If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College.
This position closes on May 28, ****.
Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.
Essential Job Duties
Responsibilities will include but will not be limited to the following:
Assist with planning, coordination, and execution of campus events.
Plan and coordinate daily event setups, submit work orders, and create setup diagrams.
Review event logistics for accuracy; address changes and issues as they arise.
Check room setups and event spaces; adjust as needed.
Provide on-site event support for multiple concurrent events at multiple locations across campus.
Serve as backup A/V support to Media Technician.
Operate and troubleshoot projectors, microphones, laptops, and related equipment during live events.
Provide customer service support for phones, email, and in-person inquiries.
Communicate effectively during high-pressure, real-time event situations.
Respond to questions regarding spaces and logistics for internal and external customers.
Collaborate with the Maintenance and Operations (M&O), Big Bend Technology (BBT), catering providers, vendors, and other campus departments.
Assist in building and maintaining vendor relationships.
Perform clerical duties (filing, data entry, phone calls and emails, scheduling, recordkeeping) with a high degree of accuracy.
Process contracts, invoices, vouchers, and other administrative requests.
Assist with inventory of supplies and equipment.
Maintain services areas, including kitchen and dishwashing responsibilities.
Work a flexible schedule (early mornings, evenings, weekends as needed).
Other work activities include:
Follow safe work practices and policies, including, but not limited to security and safety, fire, disaster, and safe lifting.
Maintain professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends in field of expertise.
Ensure self-compliance with college policies and procedures.
Conduct self in a professional manner and ensure personal appearance meets the standards necessary to perform the job function while representing the college.
Adapt to changing priorities and manage workload with frequent interruptions.
Perform other related duties and responsibilities as may be required.
Minimum & Desirable Qualifications
MINIMUM QUALIFICATIONS:
Two years of full-time clerical experience in an office setting.
Experience ordering and tracking office supplies, materials, and forms.
Experience using Microsoft Office Suite (Outlook, Word, Excel, etc.) to effectively complete tasks.
Previous experience working with individuals from diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds.
DESIRABLE QUALIFICATIONS:
Associate's degree from a regionally accredited institution.
Experience with software applications such as, PeopleSoft and other student information systems.
Bilingual Spanish/English proficiency.
Application Instructions
This position is open until filled.
Priority consideration will be given to applicants whose complete application has been received by May 28, ****
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Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.
To qualify for consideration, applicants must meet required qualifications and submit a complete application packet, which includes the following:
BBCC Online application.
Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.
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Comprehensive resume or CV.
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Response(s) to the questions found in the Supplemental Questions Tab above.
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Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting
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Unofficial transcripts documenting undergraduate and graduate course work and degrees.
Official transcripts required upon employment.
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NOTE:
You must complete the online application in full and respond to the required supplemental questions.
Failure to provide this information or responses of "See Resume" may eliminate you from consideration for this position.
The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process.
These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc.
BBCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment.
Applications received during this recruitment may be used to fill future vacancies at the College's discretion.
This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.
If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contact NEOGOV Customer Service at **************.
CONDITIONS OF EMPLOYMENT:
Pursuant to RCW 28B.*******, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers.
By law, post-secondary education institutions cannot hire an applicant who does not complete the questions.
Prior to employment, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform the position.
An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa.
In compliance with the Immigration Reform and Control Act of ****, proof of authorization to work in the United States will be required at the time of hire.
Official transcripts must be provided to the college upon hire.
REASONABLE ACCOMMODATION:
Big Bend provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of ****.
Please direct all inquiries regarding compliance with access, equal opportunity, and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section