Administrative Assistant II, Blackstone

divh2Administrative Assistant/h2pEmployment in this role is conditional upon successful execution of the contract by the client/ppThe Administrative Assistant executes a wide range of administrative duties to support the Program office. This position is responsible for facilitating daily office operations and functions under the direction and supervision of Program office personnel./ppThis position aligns with Cayuses core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables./ph3Key Responsibilities/h3ulliPrepares and revises charts, spreadsheets, memoranda, and other general office documents as required to support program objectives./liliAdministers and maintains office databases to ensure data integrity and accessibility./liliEnters financial information, survey responses, critiques, and test results; generates performance measurement and administrative reports as needed./liliProvides support for data analysis activities to assist in the identification and resolution of issues impacting program operations./liliAttends office meetings, documents proceedings, and disseminates meeting minutes to all relevant stakeholders./liliDrafts and edits standard operating procedures to ensure clarity and consistency in process documentation./liliFacilitates all aspects of travel arrangements for Program office staff, including coordination of logistics, transportation, and preparation of government travel orders./liliPrepares routine communications, including cables, utilizing the Governments official cabling system (CableXpress)./liliCompiles weekly activity summaries and other periodic reports for the Program office./liliEstablishes and maintains centralized electronic and paper files for key areas such as budget management, equipment purchases requisitions, end-of-course reports, student critiques, travel records, and general correspondence./liliProvides direct project assistance and other administrative support as necessary to ensure efficient office operations./liliExecutes special tasks and assignments as directed by supervisory staff./liliOther duties as assigned./li/ulh3Qualifications Heres What You Need/h3pThe qualifications and skills listed below are intended to provide a general overview of the requirements for this position. However, due to the anticipated nature of the contract and the absence of a finalized task order from the client, this list should not be considered all-encompassing. Additional qualifications, certifications, skills, or experience specific to the clients requirements may be identified and requested upon award of the task order. Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client./pulliMust possess a high school diploma, associates degree preferred, together with five years (5) of relevant administrative experience./liliMust possess basic knowledge of and experience with office and administrative functions, practices and procedures./liliSecret Clearance is required./liliDue to the nature of work at the clients site, U.S. Citizenship is required./liliMust be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment./li/ulpMinimum Skills:/pulliMust be highly organized with attention to detail./liliMust possess excellent command of the English language./liliMust have excellent oral and written communication skills to interface with personnel at all levels./liliMust have basic knowledge of and experience with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.). Applicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Excel experience is a must./liliAbility to handle multiple tasks simultaneously./liliAbility to communicate effectively orally and in writing./liliMust be self-motivated and able to work well independently as well as on a multi-functional team./liliAbility to handle sensitive and confidential information appropriately/li/ulpReports to: Program Manager/ppWorking Conditions:/pulliProfessional office environment, with the ability to work onsite in the main office./liliMust be physically and mentally able to perform duties extended periods of time./liliAbility to use a computer and other office productivity tools with sufficient speed to meet the demands of this position./liliMust be able to establish a productive and professional workspace./liliMust be able to sit for long periods of time looking at computer screen./liliMay be asked to work a flexible schedule which may include holidays./liliMay be asked to travel for business or professional development purposes./liliMay be asked to work hours outside of normal business hours./li/ulpOther Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice./ppCayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law./ph3Pay Range/h3pUSD $27.94 - USD $27.94 /Hr./p/div