Executive Analyst & Assistant To Associate Vice Chancellor …, Riverside

Executive Analyst & Assistant to Associate Vice Chancellor of Facilities Services
Under the general direction of the Assistant Director of Administrative Services, the Executive Assistant serves as an influential and highly productive administrator for Facilities Services (FS).
The Executive Assistant will independently research issues, develop reports, implement programs and present recommendations to management both orally and in writing.
Has full responsibility for executive level administrative coordination and support to the leadership of Facilities Services including the Associate Vice Chancellor; possess political acumen in order to appropriately respond to individuals, departments or external entities handling highly confidential and sensitive information with discretion and tact.
Utilizes various systems to prepare analytic reports, summaries and key performance indicators for FS/ASSET leadership.
This position supports FS leadership through the Administrative Services unit, which is part of the Administrative Services & Strategic Executive Team (ASSET) and manages all administrative and operational support functions for Facilities Services; manages the work order system infrastructure; transacts recharge billing of approximately $18M in revenue for work orders and premium service billing, over $16M in annual utility bills, and processes $11 M in annual procurement transactions through 9,000 purchase orders and 360 pro-card transactions annually; analyzes, audits and reconciles transactions in accordance with FS Guide to Services and service agreements.
Educational Requirements
Bachelor's degree in related area and/or equivalent experience/training.
- Required
Experience Requirements
4 - 7 years of related experience.
- Required
Special Conditions
Hired candidate must successfully pass a background check prior to appointment start date.
- Required
Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties.
Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment.
Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know.
Ensure that sensitive information is properly safeguarded.
Follow all organizational policies and laws on data protection and privacy.
This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks.
The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
- Required
Minimum Requirements
Familiarity with the organization's processes, protocols and procedures.
Knowledge of federal regulations such as FERPA.
Solid analytical/problem-solving skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Strong service orientation.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Advising and counseling skills.
Ability to multi-task with demanding timeframes.
Ability to use high-level discretion and maintain a high level of confidentiality.
Preferred Qualifications
Thorough knowledge of common organization-specific and other computer application programs.
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region.
The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture.
UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's **** rankings, and among the top 1 percent of universities worldwide, according to the ******* Center for World University rankings.
UC Riverside is the top university in the United States for social mobility.
- U.S. News ****
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid.
- Business Insider ****
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation.
- Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law.
It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview