Administrative Coordinator-Police&Security, Roanoke

Administrative Coordinator

The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. Performs significant job responsibilities: Provides direction, answers questions, resolves concerns, and makes appropriate recommendations as needed for police and security department.Assists with Accounts Payable and Materials Management, ID Badging and clerical processes. Ensures data accuracy and collaborates with system departmental representatives. Processes invoices, requisitions, POs, and contracts for TSG and works with the finance/accounting and materials management department.Coordinates and facilitates search warrant and subpoena requests from our external law enforcement agencies to include medical records, labs, or other documentation. Creates and maintains shared drive folders for invoice storage, spreadsheet files, and Word documents as needed Coordinates lost and found and lost patient property items, makes contact with patients to return property.Composes and/or types correspondence. Provides support for a variety of written materials including material management requests, contract coversheets, and reports. Keeps files and reports in a confidential manner Communicates with management, clinical staff, and other internal and external customers. Maintains effective written and oral communications with a diverse population. Job is performed in a normal office environment. Schedule is often interrupted, and workload priorities changed. Operates a variety of office equipment. Maintains confidential information. Handles difficult situations with tact and diplomacy.Benefits, Pay and Well-being at Carilion Clinic Comprehensive Medical, Dental,&Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training