Executive Assistant, California

The Student Senate for California Community Colleges (SSCCC) is looking for an energetic, organized, creative, results-oriented professional to fill the position of Executive Assistant. The Executive Assistant should be able to constantly address requests from the Board and integrate this work into the Executive Director’s schedule. The Executive Assistant will perform day-to-day administrative tasks including but not limited to:

Prepare material for meetings, take minutes, and generate reports on projects.

Manage board reports, mass email updates, and support onsite board meetings.

Attend monthly Board of Director meetings and conferences with the Executive Director.

Assist with the preparation of the Board agenda and other meeting materials.

Track assignments, document, and follow up on key items.

Prepare invoices, credit card reconciliations for multiple accounts, and other fiscal documents.

Assist with preparing quarterly reports

Answer correspondence and compose letters.

Manage email and internet communication between the Executive Director, Board, and staff.

Attend staff meetings and prepare notes for distribution to the Executive Team.

Assist with the coordination of SSCCC-related conferences/events.

Manage Action Network Monitor and website maintenance.

Order and inventory office supplies and services.

Manage the process for verifying eligibility for board membership.

Oversee registration for staff and board members for external conferences.  

Arrange Board and staff travel

Understand and learn the SSCCC policies and procedures

Perform other duties as assigned

Requirements

Education and Experience

Associate degree required, Bachelor’s degree in a related field preferred

Three to five-plus years of Executive Assistant experience

Required Skills/Abilities

Strong interpersonal skills and the ability to deal effectively with a diversity of individuals at all organizational levels and provide a high level of customer service

Strong computer skills, with advanced knowledge of MS Word, Outlook, Excel, PowerPoint and Google Docs

Capable of working both independently and in collaborative team environments

Positive attitude, energetic spirit, and practical problem-solving ability

Detail-oriented with ability to prioritize projects and to work within deadlines and shifting priorities

Must possess excellent analytical, written and communication skills with the ability to operate in a fast-moving environment

Ability to set up and maintain administrative processes and systems and organize office

Diplomacy and tact essential in working with board members

High level of personal and professional integrity and ethics.

Proactive in taking action on future tasks

Willingness to work enthusiastically and patiently within constantly changing priorities

Demonstrated ability to plan and execute projects

Ability to travel once a month plus attending week-long conferences.

Hybrid Work Schedule

Monday and Friday remote

Tuesday, Wednesday, Thursday in office

Benefits

SSCCC provides medical, vision, and dental paid at 100% for the employee. Retirement 100% contribution in 403(b). Paid holidays, vacation, and a competitive salary based on experience.

SSCCC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.