Executive Assistant, Missouri

ABOUT YOU:
Are you an accomplished Executive Assistant who can pivot on a dime? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is "Yes!" then we have an exciting opportunity for you! Who are we? We are ARCO, a Family of Construction Companies.

We are seeking a highly motivated Executive Assistant to support the Chief Human Resources Officer in our Brentwood, MO office. The ideal candidate will have 10-15 years of related experience and must be exceptionally organized, collaborative, proactive, and self-reliant.

 

WHAT WE CAN OFFER YOU:
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

Industry-leading performance-based bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children up to $28,000 per child

1-month paid sabbatical after every five years of employment, plus $5,000 for travel

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance coverage

100% paid 12-week maternity leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment.

 

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services. 

 

A DAY IN THE LIFE:
Independently provide high-quality administrative support to CHRO and serve as a resource for the CHRO’s direct reports and the HR department

Provide extensive calendar, meeting, and expense management, anticipating needs and proactively and effectively managing time

Partner closely with executive assistants and others across the organization to plan and execute meetings and events

Manage team travel logistics including preparing itineraries and arranging hotels, flights, and ground transportation

Act as a communication liaison, problem-solver, and facilitator between internal departments and executives

Read, write, and prepare professional correspondence and presentations, conduct research, interpret data, and proofread documents

Assist in the completion of high-level reports, team communication, documentation, and presentations including expense reports in Concur

Create and maintain various databases, reports, and records, as well as produce, verify, and analyze data

Share office/facilities management responsibility with other administrative professionals in the office

Attend key meetings to take minutes and track completion of action items

Independently run ad hoc special projects and provide other support as needed

Manage day-to-day workflows while maintaining a work environment that enables success

Build strong relationships and proactively collaborate with others

Create streamlined processes and utilize automated systems to simplify tasks, periodically reviewing activities and implementing process improvements

Maintain a high level of confidentiality, integrity, discretion, and judgement

NECESSARY QUALIFICATIONS:
Bachelor’s degree

10-15 years of EA experience supporting a busy C-level executive in a fast-paced, high-growth environment, ideally within an HR environment

Excellent organizational and prioritization skills with high attention to detail

High levels of business acumen and natural curiosity

Strong interpersonal skills with the right balance of friendliness and firmness

Exceptional computer skills with proficiency in Microsoft Word, Excel, PowerPoint, OneNote, OneDrive, and SharePoint; knowledge of video applications (Microsoft Teams, Zoom), and Concur expense reporting a plus

Excellent communication skills, both written and verbal

Able to present information professionally and proofread documents for spelling and grammar

Impeccable customer service skills and the desire to create “Raving Fans”

Able to multi-task in a fast-paced environment with ever changing priorities and under tight deadlines

Proactive, self-starter with an outstanding work ethic

Ability to manage different personalities and interface with individuals at all levels

LEGAL DISCLAIMER:
EOE, including disability/vets