Payroll Manager, Saint Charles

We are seeking an experienced Payroll Manager to lead and oversee payroll operations for a fast-paced, nationwide organization. This role plays a critical part in ensuring payroll accuracy, compliance, and efficiency while supporting the growth and well-being of team members across multiple states.

The ideal candidate will bring a strong background in payroll administration, team leadership, and compliance, with the ability to lead initiatives, manage special projects, and collaborate cross-functionally across departments.

Key Responsibilities:

Oversee end-to-end payroll processing, including weekly check runs, direct deposits, wage garnishments, payroll taxes, and reconciliations

Lead year-end payroll functions including W-2 issuance and compliance reporting

Ensure adherence to federal, state, and local payroll regulations and labor laws

Resolve complex payroll inquiries and disputes from employees and management

Manage, mentor, and develop payroll staff and supervisors, including performance management and professional development

Establish and monitor key performance indicators (KPIs) for payroll team success

Collaborate with HR, Finance, and Compliance to ensure accurate employee data and reporting

Lead payroll system optimization and process improvement projects

Present payroll data, trends, and recommendations to senior leadership

Maintain internal controls and documentation for audit readiness

Foster a team culture focused on safety, development, inclusion, and wellness

Support cross-functional business initiatives and department goals

Perform additional duties as needed

Qualifications:

5+ years of hands-on payroll experience across multi-state environments

2+ years of experience leading payroll teams or departments

Proficient in payroll law, compliance, and best practices

Strong Excel and payroll software skills (ADP, Paycom, or similar platforms)

Bachelor’s degree in Business, Finance, or related field preferred

Certified Payroll Professional (CPP) certification highly desirable

Strong organizational and time-management skills

Excellent communication and interpersonal skills

Demonstrated ability to lead in a high-volume, deadline-driven environment

Ability to travel occasionally, as needed

Why Join Us?

Dynamic and growing organization with nationwide operations

Strong focus on employee development, well-being, and inclusion

Opportunities to lead change and make a direct impact

Collaborative, supportive work environment with a people-first culture