Legal Assistant, Little Canada

Description

The Legal Assistant plays a pivotal role as the gatekeeper within the firm, ensuring the seamless coordination of daily operations. The primary responsibility of the Legal Assistant is to provide comprehensive support to our legal team by effectively managing attorney and paralegal calendars, overseeing case management systems, communicating with clients, and maintaining organized filing structures.

Employment is contingent upon successful completion of a background check.

Responsibilities

• Interacts with clients and other parties and builds relationships with them by phone, email, and in person • Maintain and update case management systems, relationship management systems, document management systems, and other mission-critical systems • Drafts Asset Protection documents •Retrieves and delivers emails and voicemails, and ensures that copies of messages are documented in the Firm's files (paper, electronic, or both)• Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts' primary point of contact with the firm for all administrative and scheduling issues • Prepares and sends legal correspondence as directed by attorneys; puts documentstyped initially by attorneys into final form, ready to be delivered to courts, clients, and co-counsel and opposing counsel• Ensures that the attorney has all of the relevant materials ready for meetings or court appearances • Enter time and billing data • Sets up and manages new client and Firm files; closes files at the conclusion of the case • Scan and/or save all client-provided documents (uploads, drop-offs, and mailed-in) and create a physical file• Prepare for reviews by drafting, printing, and scanning meeting documents • Own signing meetings with clients- includes prepping and printing documents, facilitating the meetings and answering questions from clients, processing all signed documents, and recordkeeping • Handle mailings of original deeds, Financial Advisor documents, Affidavits, or anything tasked to print, process, and mail• Update procedures, templates, etc., when something changes, and train new team members on the above when applicable • Other administrative duties as needed, such as answering the door for meetings and client drop-offs, processing mail, seating guests, etc

Qualifications

• A Legal Assistant should have a high school diploma, but advanced training at a college or university is preferred • A Legal Assistant should have prior experience in a legal setting and feel comfortable with legal research, writing, and knowledge of relevant laws and regulations • Legal Assistant experience is preferred, but in some cases, experience as a file clerk, receptionist, or project assistant will suffice