Accounting Clerk 1, Salem

Public Works Accounting Clerk
Join our Public Works team and play an important role in supporting essential county operations through accounting, financial processing, and administrative support.
We are seeking a detail-oriented and dependable professional who enjoys working in a collaborative office environment and takes pride in accuracy and organization.
This position is ideal for candidates with experience in accounting support, bookkeeping, payroll, banking, or financial recordkeeping who are looking to grow their administrative and accounting skills in the public sector.
Key Responsibilities
Process invoices in PeopleSoft accounting software by creating vouchers, editing documentation, scanning records, and submitting payments
Route incoming invoices to divisions and follow up to ensure timely processing
Research invoice payment status in PeopleSoft and assist divisions with resubmissions when needed
Maintain Purchasing Card documentation by recording voucher numbers and scanning records
Audit claims and vouchers for accuracy, proper budget classification, compliance, and adherence to county procedures and contracts
Identify and resolve discrepancies, including improper authorizations or incomplete documentation
Verify mileage reimbursement calculations for accuracy
Provide general administrative support including scanning, sorting, photocopying, filing, and preparing mailings
Why Join Us?
Opportunity to contribute to meaningful public service work
Supportive team-oriented environment
Gain valuable experience with government accounting systems and procedures
Stable and professional workplace with opportunities to build administrative and financial skills
We're looking for someone who is reliable, organized, and motivated to support efficient public service operations.
If you enjoy detailed work and being part of a collaborative team, we encourage you to apply.
About the Division The Administrative Services Division is responsible for staff support services for the other seven Public Works Divisions, as well as central administration for the Department.
Examples of direct administrative responsibility for the Department are in accounting, personnel, payroll, budgeting, financial management, safety, training and development, contract administration and reception.
In addition, Administrative Services division provides leadership, information, analysis and support to the department director, department assistant director, management team, staff, citizens, and Board of Commissioners to assist them in their efforts to make quality decisions about the department and the County communities.
Schedule: As needed, schedule and weekly # of hours vary depending on the season with May through September being the busiest.
Work is conducted between the hours of Monday through Friday 8:00 a.m. - 5:00 p.m.
Employer will make every effort to find a schedule that works for both the employee and the County.
*This is an AFSCME represented position*
*This position is budgeted for a maximum of 1,040 hours during the fiscal year.
Training
Equivalent to the completion of the twelfth grade.
Additional specialized training in bookkeeping or accounting or a related field is desirable.
Experience
One year of financial or statistical record-keeping experience; or an equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.
Driver's License
Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description.
We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.
The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.
If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.