Executive Assistant, California

Job Description

We are seeking a seasoned Executive Assistant to partner with the Senior Vice President, Product Marketing. In this role, you will be a trusted advisor who works with the highest level of discretion and confidentiality, understanding the priorities of the SVP while balancing relationships across various functional and business teams. You will partner closely with the SVP’s key business leaders to optimize workflows, communication, and partnerships across the global team. You will also participate in special projects and initiatives for the SVP. This position is a core member of Sandisk’s administrative team and will hold an influential role with the administrative support teams within the Product Marketing organization and across the company.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking, and attention to detail are equally meaningful in this role. A positive attitude and a team player mindset are a must!

Essential Duties and Responsibilities:

Calendar Management: Own the SVP’s calendar; coordinate across C-suite executives, business partners, and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.

Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organization-wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.

Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Serve as a source for general inquiries and refer routine matters to appropriate parties.

Travel: Manage complex international and domestic travel. Carefully consider and decide on optimum travel arrangements and itineraries. Process passports and visas as needed.

Tool Management: Manage expense reports, POs, and become a tool champion for Sandisk’s internal systems. Coordinate with executive technical support teams in advance of meetings and events to ensure optimal use of technology.

Projects: Partner with the Chief of Staff and HR Business Partner on special projects, including researching issues, analyzing problems, and determining appropriate approaches.

Leadership: Cascade organizational information to administrative team members. Provide support and mentorship where needed and help identify and create avenues for development and opportunity.

In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to stay two steps ahead of your executive; your job will be to problem-solve, intuitively understand priorities, and plan for recurring events and tasks.