Event Project Manager, San Jose

Our tech client is looking for an
Events Project Manager
to work closely with internal stakeholders to support and manage first- and third-party events, executive side meetings, and executive roundtables.
The ideal candidate has experience supporting large-scale events within a fast-paced technology environment and is highly organized, proactive, and comfortable managing multiple workstreams simultaneously.
This role requires strong communication skills, operational excellence, and the ability to collaborate across cross-functional and global teams.
The team helps startups accelerate growth by providing access to technical support, sales and marketing resources, new growth opportunities, and the ability to scale through a global ecosystem.
** This is a fully remote contract position; however, occasional domestic and international travel may be required to support on-site events.
The contract is expected to run through 6/30/27, with potential for extension.
Candidates must be local to San Francisco, CA.
**
Responsibilities:
Provide end-to-end event support for a portfolio of predetermined first- and third-party events ranging from small executive engagements to large-scale events with 100,000+ attendees
Establish and manage Rhythm of Business (RoB) processes and event planning workflows
Create and distribute event communications, including T-minus emails, newsletters, stakeholder updates, and post event follow-ups.
Coordinate speaker logistics and content management
Lead customer "Know Before You Go" meetings and event preparation sessions
Ensure seamless onsite event execution and operational support
Manage ongoing communications with internal stakeholders, external partners, show organizers, vendors, and cross-functional teams to ensure events are delivered on time and within budget
Develop and maintain detailed project plans and workback schedules with clearly defined roles, responsibilities, and deadlines
Support booth planning and design coordination when applicable
Coordinate executive and customer engagement experiences including roundtables, receptions, and dinners
Track event performance metrics, ROI, and post-event reporting in all systems of record
Qualifications:
5+ years of event coordination, event management, or program management experience supporting cross-functional global teams & complex workstreams
Strong project management skills with attention to detail and follow-through
Exceptional communication, organizational, and cross-group collaboration skills
Proven ability to work independently while managing multiple stakeholders and competing priorities
Experience supporting programs and managing both first- and third-party events within the technology industry
Highly proactive with the ability to manage multiple priorities and stakeholders simultaneously
Strong analytical, organizational, communication, and decision-making skills
Experience coordinating webinars, virtual events, and digital event platforms
Strong proficiency with Microsoft tools including Outlook, PowerPoint, Excel, SharePoint, Teams, Loop, Dynamics and Azure DevOps preferred
Experience with contracts/agreements and budget tracking
Familiarity with partner/channel programs, or enterprise technology environments preferred
Proven success working in remote and globally distributed team environments
Compensation Range:
$100k - $115k per year
** This pay range is Client-specific for the opening advertised.
The identity of the Client will be disclosed if you are selected to move forward in the hiring process.
**
Benefits:
Employer contributions toward the cost of employee-only medical and dental premiums
Vision - opt-in available
401k
PTO
Laptop
Life Insurance, Disability Insurance, AD&D coverage
Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available
** This is a fully remote contract position; however, occasional domestic and international travel may be required to support on-site events.
The contract is expected to run through 6/30/27, with potential for extension.
Candidates must be local to San Francisco, CA.
**