Office Manager Mathnasium Learning Center, Santa Barbara

Office Manager
At Mathnasium, we're passionate about helping children build confidence and a deep understanding of math.
Our goal is simple: teach math in a way that makes sense to kids.
We create a fun, supportive, and encouraging environment where students thriveand where families feel welcomed every time they walk through our doors.
About the Role
We are looking for a warm, organized, and proactive Office Manager to help run the day-to-day operations of our center.
This role is essential to creating a smooth, positive experience for our families and studentsfrom the moment they walk in to every interaction along the way.
What You'll Do
Create an Exceptional Parent Experience
Welcome families and students with a friendly, professional presence
Answer phone calls, texts, and emails with care and clarity
Support new families with scheduling and next steps
Help ensure every family feels supported and valued
Manage Scheduling & Daily Operations
Coordinate student schedules and attendance
Help maintain balanced sessions for an optimal learning environment
Support smooth check-in and check-out each day
Support Enrollment & Communication
Follow up with families after inquiries and assessments
Help guide families through the enrollment process
Keep records organized and up to date
Handle Billing & Accounts
Assist with tuition billing and payment processing
Follow up on account updates when needed
Help keep accounts accurate and organized
Maintain a Clean & Welcoming Center
Ensure the center is clean, organized, and ready for students each day
Maintain tidy instruction areas, front desk, and waiting spaces
Help create a calm, focused, and inviting environment for learning
Manage Supplies & Materials
Monitor and restock teaching materials, rewards, and office supplies
Order supplies as needed to keep the center running smoothly
Help ensure instructors always have what they need for sessions
Support the Team
Work closely with the Center Director and instructional staff
Help ensure each day runs smoothly behind the scenes
Contribute to a positive, team-oriented environment
What We're Looking For
Friendly, warm, and professional with strong customer service skills
Highly organized and detail-oriented
Comfortable managing multiple tasks at once
Proactive and dependable
Enjoys working with children and families
Previous experience in customer service, education, or office management is a plus
Schedule
Afternoon and evening availability required
Some weekend availability may be needed
Why Join Mathnasium
Make a meaningful impact in students' lives
Be part of a supportive and positive team
Work in a fun, energetic learning environment
Grow with a center that values both students and staff
Compensation: $***** - $***** per hour